Administrative Professional

Position Overview

This role should be a supportive force who empowers our business leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. Given the dynamic nature of the executive landscape, we rely on assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Primary Responsibilities

• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination.
• Schedule and organize meetings, conferences and off-sites including all related logistics.
• Prepare and edit relevant materials for the executive/s, including Word Documents, and Excel Spreadsheets.
• Allocate and process expenses for business executive/s, including American Express and Out of Pocket expenses using the Concur expense management system.
• Handle recruitment coordination and logistics for new employees on the team, where required.
• Compose strategic communications on behalf of the executive/s such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives.  Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes.
• Manage work priorities independently and respond to business outside of normal business hours as needed.
• Perform other related general administrative tasks for business executive/s as assigned and required.
• Use FedEx, and other services to send and track priority mail.
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
• Provide back-up assistance to Workplace Solutions if needed e.g. Reception, collection of mail, support food services.
• Allocation and coding of invoices using PeopleSoft system as needed.
• Facilitate vendor onboarding process.
• Active participation and support of OneApollo initiatives e.g. community and social events.

Qualifications & Experience

• Bachelor’s Degree or five or more years of prior experience in supporting senior business leaders and teams.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
• Strong written and verbal communication skills in English, a plus if proficient in Japanese as well. 
• Strong attention to detail when composing and proofing materials required.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
• Working knowledge of office administrative procedures and operating standard office equipment.

ABOUT APOLLO

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes. As of June 30, 2026, Apollo had approximately $1.05 trillion of assets under management. To learn more, please visit www.apollo.com.

OUR BENEFITS

Apollo relies on its people to keep it a leader in alternative investment management, and the firm’s benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits.

Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the role. Any job offer will be conditional upon and subject to satisfactory reference and background screening checks, all necessary corporate and regulatory approvals or certifications as required from time to time, and entering into definitive contractual documentation satisfactory to Apollo.