Project Coordinator

Overview

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Project Coordinator is responsible for processing timesheets, material purchases, expense reports, job costing for projects, customer invoicing, and multiple reporting functions. Permit requests, processing purchase orders, and miscellaneous ancillary reporting based on need. This position supports Project Management, Construction teams, and works with other personnel in multiple departments.

This is an in office role.

Responsibilities

• Process payroll for field personnel.
• Code charges and job costing correctly to projects.
• Code and submit subcontractor and vendor invoices for payment.
• Create and submit customer invoices.
• Work with Project Management to ensure all back-office administration is processed.
• Track and coordinate project permits, equipment, purchase orders, and miscellaneous administrative tasks required for the completion of projects.
• Follow up with vendors, customers, and internal staff for successful completion of projects.

Qualifications

• Experience in accounting and finance.
• 2 years of experience.
• Strong understanding of Charts of Accounts and General Ledgers.
• Strong computer skills and proficiency with Microsoft Office applications, such as Outlook, Excel, Teams, and OneDrive, with advanced spreadsheet capabilities including pivot tables and reporting.
• Ability to read blueprints, formulate reports, and ability to adapt to quickly changing scenarios.
• Strong communication skills.

Preferred Qualifications

• 3 or more years of experience in financial back-office administration.
• Any experience as a Project Coordinator. 

Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity:

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.