Administrative Consultant

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.  

Armanino is seeking a full-time Administrative Consultant (Temporary) through February 26, 2027 to support the Corporate Finance & Restructuring team. This role requires a proactive, detail-oriented professional who exercises sound judgment, takes ownership of responsibilities, and operates with a high degree of reliability, professionalism, and discretion.

Because this position will have access to confidential, proprietary, financial, client, vendor, and other sensitive information, the successful candidate must demonstrate excellent judgment in handling and safeguarding information and must follow all firm policies and instructions regarding confidentiality, information security, records management, and acceptable use of firm systems.

The ideal candidate thrives in a fast-paced, evolving environment, is comfortable learning and adopting new technologies, and collaborates effectively with internal teams and external partners. This individual must be organized, responsive, and capable of managing multiple priorities with accuracy and urgency

Job Responsibilities  

• Pick up, monitor, sort, distribute, and scan incoming mail, including managing off-site PO mailbox.
• Perform general administrative support, including document preparation, filing, scanning, copying, and data/file management.
• Prepare, format, and distribute notices, creditor communications, and other project documentation; coordinate with external noticing vendors as needed.
• Support entity formations, compliance tracking, regulatory documentation, and related filings.
• Coordinate facilities and recurring team logistics, including storage management, team lunches, meetings, conferences, and event support.
• Perform basic accounting functions, including account reconciliations, processing vendor invoices, and maintaining accurate financial records.
• Maintain and update Excel databases and trackers.
• Coordinate with vendors and internal stakeholders to ensure timely execution of tasks.
• Respond to emails and inquiries in a professional and timely manner.
• Handle confidential, proprietary, financial, client, credential, and other sensitive information with discretion and in accordance with firm information security and confidentiality requirements.
• Identify and resolve administrative issues independently, escalating when necessary.
• Assist with ad hoc projects and operational initiatives as assigned.
• Support implementation of back-office processes and systems

Schedule Requirement

• Full-time (40 hours per week)
• On-site Monday through Friday (San Ramon office required)

Requirements  

• Minimum 3+ years of administrative or equivalent experience.
• Strong working knowledge of office operations, systems, and procedures.
  • Microsoft 365 office suite: Outlook, including calendar management, scheduling, and professional communication. Excel, including data tracking, formatting, and basic analysis
  • Zoom, Box/Dropbox, Google Workspace, Adobe Acrobat
  • Windows-based systems
• Must have a valid driver’s license and clean driving record for mail pick-up duties.
• Must be available to work on-site at the San Ramon office Monday through Friday.

Preferred

• Demonstrated ability to prioritize, multitask, and manage competing deadlines.
• High level of attention to detail with strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management capabilities.
• Proven reliability, responsiveness, and accountability.
• Demonstrated ability to handle confidential or sensitive business information appropriately and exercise sound judgment regarding access, use, storage, and disclosure.
• Ability and willingness to comply with firm confidentiality, information security, privacy, records management, and acceptable-use requirements.

"Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.  

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract. 

Certain states require us to disclose the pay range and benefits summary for job openings. The compensation range for this position: $31.00/hour - $43.00/hour. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.

Armanino has a robust offering of benefits, including: 

• Medical, dental, vision
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401K with Profit Sharing
• Wellness program
• Generous parental leave
• 11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.  

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance 

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ 

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.