In PersonIdeally live within 45 minutes of Whitwell, TN, or be willing to relocate; travel with the family as needed.
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
At least 3 years of experience in private service, personal assistance, or high-level family support.
Ideally live within 45 minutes of Whitwell, Tennessee, or be willing to relocate.
Be comfortable using tools such as Claude, Google Suite, and ClickUp.
Be willing to accommodate travel and schedule needs.
Be good with children and care about their development.
Responsibilities
Maintain organization and order throughout the home, including tidying and light cleaning such as laundry, dishes, refrigerator systems, closets, storage, and household flow.
Coordinate and oversee vendors, including cleaners, maintenance, and lawn care.
Manage meal orders and provide meal-preparation support, including smoothies, dinner setup, and heat-and-eat systems.
Own household inventory, including groceries, supplies, amenities, and other household needs.
Handle mail and package returns by opening, scanning, organizing, and completing follow-up tasks.
Manage invitations, announcements, and Christmas cards.
Run errands efficiently and proactively.
Coordinate vehicle fueling, cleaning, servicing, and registration.
Occasionally drive the employers to appointments so they can work while traveling.
Provide occasional childcare outside the full-time nanny’s schedule, including coverage when the nanny is unavailable.
Travel with the family and provide childcare and family logistics support during travel days and at destinations.
Coordinate with the nanny to maintain consistent routines for the children.
Support events and VIP visits on site.
Provide travel support as needed, including luggage, rideshares, hotel check-ins, food, logistics, and occasional content capture.
Plan date nights.
Manage gifting for the team, family, and friends.
Plan parties.
This role is a force multiplier for one mission: protect and expand Seth and Tori Bolt’s most valuable asset, their time.
We’re looking for someone we can deeply trust, someone who understands our pace, our standards, and our values, and who can help keep our fast-paced lives calm and organized. This is not “just house management.” It is a high-trust, high-responsibility role that integrates with our fast-moving, purpose-driven family.
ABOUT THE ROLE We’re Seth & Tori Bolt, founders of BOLT FARM Treehouse, builders, parents, and people who live full, fast, intentional lives. This role exists to make our home and personal life operate like a five-star property. You will remove friction from our daily life so Seth and Tori can produce at their highest level. This is for someone who is energized by ownership, discretion, and proactive execution, and who finds meaning in building a home culture where children and parents thrive.
WHAT YOU’LL OWN
Household operations
Maintain pristine organization and order across the home
Tidying and light cleaning including laundry, dishes, fridge systems, closets, storage, flow
Coordinate and oversee vendors (cleaners, maintenance, lawn care)
Occasional driving Seth/Tori to appointments so they can work in the car
Some childcare coverage and family support
Provide occasional childcare for children outside of the full-time nanny’s schedule (ie coverage when she is off or out)
Traveling with the Bolts on trips and vacations, providing childcare and family logistics support during travel days and on-site
Partner smoothly with the nanny to keep the children’s rhythms consistent, calm, and aligned
Events, travel, and special moments
On-site support for events and VIP visits
Travel support as needed: luggage, Ubers, hotel check-ins, food, logistics (and occasional content capture)
Plan date nights
Own gifting for team, family, and friends
Party planning
WHO YOU ARE
Deeply trustworthy, discreet to the core
Calm under pressure, emotionally intelligent, steady energy
Type A in the best way: organized, precise, reliable
Systems-minded, proactive, sees what’s coming before it’s said
Good with kids and care about their development (our kids are screen-free)
Tech-forward (comfortable with using our systems ie Claude, Google Suite, ClickUp)
3+ years in private service, personal assistant, and/or high-level family support
Ideally, you live within 45 minutes of Whitwell, TN, or are willing to relocate
WHO YOU’LL WORK WITH
Seth & Tori Bolt
Our daughter’s nanny
Our Executive Assistant
You’ll be trusted. You’ll be respected. You’ll be expected to operate at a high level.
PERKS
Travel with our family and team to inspiring places
Work in a beautiful, high-performance, purpose-driven environment
Discounted and free stays at BOLT FARM Treehouse
Flexible PTO
Health Insurance stipend (*would be replaced by the adoption of a company policy)
Close proximity to visionary founders who value excellence, faith, and intentional living
A role that blends operational excellence with meaningful developmental impact
THIS ROLE IS FOR YOU IF
You obsess over details most people overlook
You thrive in high-trust, high-performance environments
You’re unshakeable when things get busy
You take ownership like your name is on the door
You love creating calm order in a home and meaningful structure for kids
You want your work to matter now and echo later
DO NOT APPLY IF
You want a slow-paced, low-responsibility role
You need reminders to follow through
You need to be told exactly what to do
You’re uncomfortable with discretion or being hands-on
You don’t enjoy being accountable for outcomes
You’re not willing to flex for travel and schedule needs
FINAL WORD
This role is legacy work. You are not just supporting a household. You are protecting the creative output of two industry leaders and shaping the environment where future Bolts become who they are. The standard is excellence. The mission is generational. 🚀