Accounts Payable Specialist

Job Description

We are looking for a reliable, detail-oriented Accounts Payable Specialist to support our North American Finance team, with a primary focus on our US entities.

This role plays an important part in maintaining accurate, timely and compliant financial operations. The successful candidate will take ownership of day-to-day accounts payable activities, support general ledger accuracy and contribute to an efficient month-end close process.

Working closely with Finance, Operations and external vendors, you will ensure invoices and payments are processed accurately, discrepancies are resolved promptly, and financial records are maintained in accordance with internal controls and applicable US accounting requirements.

Role Type: Hybrid

Key Responsibilities

· Accounts Payable Operations: Process vendor invoices, employee expense reports and payments accurately and within established deadlines, ensuring appropriate coding, supporting documentation and approvals.

· Vendor Management: Manage vendor onboarding and maintenance, including vendor setup, collection and validation of W-9 forms, and responding to vendor payment inquiries.

· Payment Processing: Prepare and coordinate payment runs, monitor outstanding invoices and ensure vendors are paid in accordance with agreed payment terms.

· Reconciliations: Perform regular accounts payable, vendor statement, bank and corporate credit card reconciliations, investigating and resolving discrepancies.

· Month-End Close: Support monthly closing activities, including journal entries, accruals, account reconciliations and general ledger maintenance.

· Financial Controls: Review transactions for accuracy, appropriate approvals, duplicate payments and coding discrepancies, ensuring compliance with established accounting procedures.

· Record Management: Maintain accurate, organized and complete financial records, ensuring supporting documentation is readily available for reporting and audit purposes.

· Audit & Compliance: Support internal and external audits, including documentation requests and compliance requirements for US entities.

· Process Improvement: Identify opportunities to strengthen AP processes, improve accuracy and efficiency, and enhance internal financial controls.

· Cross-Functional Collaboration: Work closely with Finance and Operations teams to resolve accounting issues and support broader financial operations.

· Perform other accounting and finance-related duties as required.

Qualifications

· Post secondary education in Accounting or related field.

· Minimum 3 years of relevant experience in accounts payable, accounting or a related finance function.

· Hands-on experience managing day-to-day accounts payable activities, including invoice processing, vendor management and reconciliations.

· Experience working with ERP/accounting systems is mandatory; Sage Intacct experience is strongly preferred.

· Strong Microsoft Excel skills, including VLOOKUP/XLOOKUP, pivot tables and reconciliation analysis.

· Understanding of US accounting processes and financial operations.

· Exposure to US vendor tax documentation (W-9), payroll processes and state tax requirements is highly desirable.

· Strong attention to detail, accuracy and organizational skills.

· Ability to identify discrepancies, investigate issues and take ownership of their resolution.

· Self-motivated and reliable, with the ability to work independently and manage competing priorities.

· Strong communication and interpersonal skills, with the ability to collaborate effectively across Finance, Operations and external vendors.

· Comfortable working in a fast-paced, deadline-driven environment.

Additional Information

Our Commitment to Diversity
At Sia, we believe in fostering a diverse, equitable, and inclusive culture where our employees and partners are valued and thrive with a sense of belonging. We are committed to recruiting and developing a diverse network of employees and investing in their growth by providing unique opportunities for professional and cultural immersion.

All your information will be kept confidential according to EEO guidelines.

Sia is an equal opportunity employer. All aspects of employment, including hiring, promotion, remuneration, or discipline, are based solely on performance, competence, conduct, or business needs. 

We do not use artificial intelligence to screen or make decisions about candidates. Limited AI tools may be used for administrative or operational purposes in the recruitment process.

Sia is an equal opportunity employer. All aspects of employment, including hiring, promotion, remuneration, or discipline, are based solely on performance, competence, conduct, or business needs.

Sia is an equal opportunity employer. All aspects of employment, including hiring, promotion, remuneration, or discipline, are based solely on performance, competence, conduct, or business needs.