Administrative Assistant

Overview

Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we have cared for our employees and customers, which is why we rank as the 19th largest privately-owned builder in the country and have a history of long-tenured employees. We are proud to be named a U.S. Best Managed Company in 2022, 2023, 2024, and 2025, a program sponsored by Deloitte Private and The Wall Street Journal, and to be officially certified as a Great Place to Work for the last three years. Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.

Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.

Responsibilities/Qualifications

BUILD YOUR CAREER WITH DREES HOMES!We are seeking enthusiastic candidates for an administrative position in our Cleveland, OH Division.In this position, you will be responsible for prompt, accurate processing of contracts, permits and closing documents for the Elevate Division.Primary Duties and Responsibilities:

• Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
• Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
• Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
• Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
• Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
• Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
• Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings.
• Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place.
• Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements.
• Ensure all funds are eceived and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies.
• Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies.

Requirements, Knowledge and Skills:

• Previous administrative experience; homebuilder experience helpful
• Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• Detail-minded with excellent organizational and follow up skills
• Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus
• Display a friendly, personable and approachable manner
• Ability to take the initiative and exercise independent judgmentCollege degree (Bachelor's or Associates) preferredThe schedule of this position will be Monday - Friday 8 AM - 5 PM, plus additional hours as necessary.Premier Benefits to Support YOU:
• We offer a comprehensive benefits package, including:
• Medical, dental and vision
• Life, AD&D, and critical illness insurance
• Wellness rewards
• 401(k) savings plan
• Profit Sharing
• Paid time off increasing with tenure
• Tuition reimbursement
• Long and short disability and Parental leave
• Employee discount program on the purchase of a Drees Home
• Employee Assistance Program and much more!Excellent salary and bonus potential.Join a special team that works together to make Drees Homes a successful company and a rewarding place to work!

Summary

Equal Opportunity Employer / Drug Free WorkplaceTo learn more about Drees Homes visit our website www.dreeshomes.com