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Ingérop

Independent engineering firm for infrastructure

Assistant de Direction Bilingue Anglais

Executive SupportConfirmed live in the last 24 hours
Full-timeCébazat, FranceNo salary listed

About the Job

Requirements

  • A Bac +2 or Bac +3 qualification, ideally in executive assistance, management, or administration.
  • At least 3 years of experience in a similar role.
  • Advanced professional English at C1 level, including understanding meetings, writing summaries and minutes, and interacting independently with international contacts.
  • Proficiency with Microsoft 365 tools, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong written and oral communication, drafting, summarization, and document and presentation preparation skills.
  • Ability to manage complex calendars and organize meetings, manage multiple subjects and contacts simultaneously, prioritize tasks, and meet deadlines.
  • Comfort using digital tools and innovative solutions, particularly artificial intelligence.
  • Ability to handle confidential information discreetly and exercise sound judgment.

Responsibilities

  • Manage and optimize the Direction’s calendars according to priorities and constraints; arrange appointments, meetings, and business travel; anticipate deadlines and needs; coordinate logistical arrangements; follow up on requests; and provide daily administrative support.
  • Organize and schedule management meetings and other governance sessions; prepare agendas and supporting documents; prepare and format presentation materials; draft and distribute meeting minutes or decision records; and track decisions, actions, and deadlines.
  • Receive, identify, process, and route inquiries to the Direction; facilitate information flow; draft and format correspondence, notes, minutes, and presentations in accordance with Ingérop’s graphic standards; classify and archive documents; and protect confidential information.
  • Serve as an interface between the Direction and internal stakeholders, agencies, departments, and support functions, as well as external contacts, clients, and partners; route requests to the appropriate people; coordinate cross-functional matters; and follow requests through to completion.
  • Support the administrative tracking of management files; prepare and maintain dashboards and tracking tools; help organize meetings, seminars, and internal events; participate in cross-functional management projects; and propose improvements to organizational processes and tracking tools.
  • Help format commercial proposals, presentations, and communication documents; operate electronic tender platforms, including downloading and submitting tender files and retrieving documents; arrange client and partner meetings; and attend commercial and business-development meetings as needed, recording minutes and action items.

About the Company

Ingérop

Independent engineering firm for infrastructure

Ingérop is an independent engineering and consulting firm with about 1,900 employees and offices in France, serving core sectors such as Infrastructure, Town & Transportation, Water & Environment, and Energy & Industrial facilities. Its services cover studies, design, project management, and contracting through its subsidiaries, supporting clients worldwide in over 70 countries and leveraging international networks. What sets it apart is independent ownership, which keeps client needs front and center, combined with a global footprint and a focus on sustainability in mobility, energy transition, and living environments. Its goal is to help clients invest in and deliver infrastructure and environmental projects by applying technical expertise and international execution capability.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Rueil-Malmaison, France
Founded
1992

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