Administrative Associate 3

Job Title

Administrative Associate III

Agency

West Texas A&M University

Department

English, Philosophy & Modern Languages

Proposed Minimum Salary

$15.34 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

Works under general supervision and provides routine administrative support work.

Responsibilities:

• Word processing, budgeting, desktop publishing, presentation, and data management activities, and assist staff with the use of these applications.

• Composes correspondence, reports, publications, and presentations, including editing and proofreading.

• Greeting visitors, answers and screens calls, provides information and referrals, and schedules appointments.

• Receives, sorts, and routes mail and performs other mail services.

• Coordinates and supports department meetings, appointments, and events.

• Allocates purchases and manages reimbursements.

• Creates or modifies forms and records.

• Verifies, processes, and reviews forms, reports, and other documents.

• Applies, interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Supports external communication efforts, including website updates and social media posts.

• Maintains office supplies and equipment and spaces.

• Maintains office reference materials including online office materials.

• May deliver, pick up, or receive documents, supplies, equipment, or materials.

• May serve as liaison for departmental equipment and service contracts.

• May participate in the hiring, training, and supervision of student workers and other support staff.

• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties as assigned.

Necessary Qualifications:

• High School Diploma or equivalent of education and experience.

• Three (3) years of related experience.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Effective English verbal and written communication skills.

• Someone capable of being physically in the office, 8-5, as a general rule.

Preferred Qualifications:

• BA or MA in English.

• Five (5) years of related experience.

• Outgoing and friendly.

• Self-directed.

• Good with budgets and budgeting.

• Detail-oriented.

• Graphic arts, social media, or web design a plus.

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected].

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.