Underwriting Assistant

General

Job description and person specification

Job Title:                     Underwriting Assistant

Division:                      Underwriting Operations

Reports To:                 As per Beazley Org Structure

Key Relationships:     Underwriters, Brokers, Underwriting Assistants, UCO, and external clients and suppliers.

Job Summary

To assist the team in maintaining efficient underwriting operations processes and providing

customer service to clients.

Objective of the Role

• To provide support and assistance to Underwriters by submission triage, reviewing new and renewal business, including quoting, rating, binding, and issuance support
• To manage account activities throughout the underwriting process
• To provide effective reporting on account portfolio
• To establish good internal and external relationships with clients and stakeholders

Key Responsibilities  

Underwriting Support

• Entering / updating policy information in the policy admin system
• Gather information for new business and renewal quoting
• Liaise with Broker queries
• Prepare quote and rating tools for the Underwriter
• Data verification to ensure integrity and accuracy
• Produce quote documentation
• Photocopying, logging, scanning quotes and declinatures, filing as required
• Assist with risk analysis, consistent with underwriting guidelines
• Confirm pricing and binding conditions are met
• Issue new and renewal quotes, binders, and policies within company guidelines
• Handle midterm account management activities
• Interact with other teams at Beazley on matters affecting or related to accounts within the portfolio
• Attend underwriting training and meetings as appropriate
• Produce reports on accounts portfolio
• Help maintain team standards through supporting other underwriting assistants in achieving their service/quality levels and targets as required
• Prepare, generate and issue policy documents as required
• Oversee the process for administering mid-term adjustments as required
• Comply with all legal and regulatory requirements to ensure obligations are met
• Tax data entry into relevant systems if applicable to product line and region, as required
• London based UAs should be prepared to attend to box at Lloyds periodically to support Underwriters
• Support the underwriters and team leader as required
• Participate in ad-hoc project work periodically

Broker/Client Interaction

• Provide professional service to brokers via email, telephone, and face to face
• Serve as the first point of contact for customer inquiries during the account life cycle
• Maintain and develop key relationships by responding to all client queries in a timely and accurate manner

General

It is important that within all your interactions both internally and externally you adhere Beazley’s core values - Being Bold, Striving for Better, and Doing the Right Thing as they contribute to an internal environment of teamwork and promote a positive brand image and experience to our external customers.

We also expect Beazley employees to:  

• Adopt the Beazley culture of Professionalism, Integrity, Effectiveness and Dynamic that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers.
• Comply with Beazley procedures, policies and regulations including the code of conduct.  Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People development or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system. 
• Display business ethics that uphold the interests of all our customers.
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.

Personal Specification

This role requires someone result focused, self-motivated, flexible and enthusiastic. This role would be ideal for somebody with a professional approach to interact successfully with other clients, building relationships and an ability to negotiate with both internal and external parties.

Skills and Abilities

• Fluency in English and other languages based on regional business requirements
• Demonstrated ability to build relationships with a wide range of stakeholders
• Accurate and numerate
• Computer skills – good working knowledge of MS Office
• Strong analytical skills with excellent attention to detail
• Effective communication skills (written, verbal, active listening)
• Ability to manage time, meet deadlines and prioritize
• Capable and comfortable with high percentage of daily activities requiring data entry

Knowledge and Experience

• Proven administrative experience, preferably within the insurance or financial services sectors
• Proven background in accurate, high volume data entry
• Underwriting Assistant experience is advantageous

Competencies

Achievement drive Analytical thinking Information seeking Customer focus Initiative Collaborative

Problem solving Detail oriented Team working Time management Relationship development Effective communication

Aptitude and Disposition

• Result/outcome focused, self-motivated, flexible and enthusiastic

• Professional approach to interact successfully with managers/colleagues/external suppliers
• Values continuous personal and professional development

Who We Are

Beazley is a specialist insurance company with over 30 years’ experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build – to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.

Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.

Our Culture

We employ over 1,500 people globally, hosting a wonderful diversity of cultures, experiences and backgrounds. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability.

Our three core values inspire the way we work and how we treat our people and customers.

• Be bold
• Strive for better
• Do the right thing

Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us – our ambitious inclusion & diversity and sustainability targets are testament to this.

We are proud to offer a flexible working environment, where our employees are able to work from the location that they consider most appropriate for the tasks they are undertaking. There will still be a requirement to attend the office based on business need, but our people are empowered to work with their teams to establish a model that works well for the individuals and for stakeholders.

Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:

• Beazley RACE - Including, understanding and celebrating People of Colour
• Beazley SHE - Successful, High potential, Empowered women in insurance
• Beazley Proud - Our global LGBTQ+ community
• Beazley Wellbeing - Supporting employees with their mental wellbeing
• Beazley Families - Supporting families and parents-to-be

We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as:

• Internal Pathways (helping you grow into an underwriting role)
• iLearn (our own learning & development platform)
• LinkedIn Learning
• Mentorship program
• External qualification sponsorship
• Continuing education and tuition reimbursement
• Secondment assignments
• Beazley SHE - Successful, High potential, Empowered women in insurance
• Beazley Proud - Our global LGBTQ+ community

The Rewards

• The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization
• Attractive base compensation and discretionary performance related bonus
• Competitively priced medical, dental and vision insurance
• Company paid life, and short- and long-term disability insurance
• 401(k) plan with 5% company match and immediate vesting
• 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs
• Up to $700 reimbursement for home office setup
• Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance
• Up to 26 weeks of fully paid parental leave
• Up to 2.5 days paid annually for volunteering at a charity of your choice
• Flexible working policy, trusting our employees to do what works best for them and their teams

Salary for this role will be tailored to the successful individual’s location and experience. The expected compensation range for this position is $50,000 - $60,000 per year plus discretionary annual bonus. 

Don’t meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles. 

We are an equal opportunities employer and as such, we will make reasonable adjustments to our selection process for candidates that indicate that, owing to disability, our arrangements might otherwise disadvantage them. If you have a disability, including dyslexia or other non-visible ones, which you believe may affect your performance in selection, please advise us in good time and we’ll make reasonable adjustments to our processes for you.