Federal Acquisition Support Manager

Overview

Planned Systems International (PSI) is an Enterprise IT services company who focuses on designing, building, securing, and operating cutting-edge software solutions that drive mission success and operational excellence for Federal Government organizations. PSI is currently seeking a Federal Acquisition Support Manager to join a Program Management Office (PMO) Support team supporting the VA Loan Guaranty (LGY) Product Line.

This critical role primarily focuses on supporting the LGY Government Contracting Officer's Representative (COR) team with contract administration activities, monitoring contract deliverables and invoice approvals, coordinating acquisition documentation, and serving as the primary contract-management resource for software development and operations efforts.

The position is a contractor support role within a PMO Support Team and serves as a vital bridge among Government program personnel, procurement organizations, budget/finance personnel, and the IT contractor. The ideal candidate will possess strong experience in federal contracting, experience supporting federal programs or COR functions, and the independent judgment to translate evolving requirements into clear contract-management actions in a fast-paced environment. 

Essential Functions and Job Responsibilities

• Support a Government program team in contract administration activities for federal contracts and task orders supporting VA LGY Product Line initiatives.
• Lead the development of contract documentation through the entire acquisition lifecycle, from initial requirements development to submission of compliant procurement packages.
• Monitor monthly contract deliverables; coordinate review, disposition, and approval by the appropriate Government authorities; and verify alignment with contractual requirements, schedules, quality standards, and program objectives.
• Serve as a primary contract-management resource for the COR team, providing contract guidance and interpretation to internal teams, contractors, and Government stakeholders.
• Facilitate and lead recurring contract status meetings with VA leadership, program managers, CORs, Contracting Officers (COs), budget personnel, and contractor personnel, serving as an interface between the IT contractor and Government stakeholders.
• Coordinate closely with budget and finance personnel to track contract funding across Contract Line Item Numbers (CLINs) and support budget planning, execution, and funding-related contract actions.
• Maintain accurate contract documentation, acquisition records, action items, status reports, meeting minutes, and milestone tracking.
• Help manage and track contract-specific processes for initiating, planning, and executing mission-specific work, including optional-task activities and associated documentation.
• Utilize Jira, Microsoft SharePoint, and other project management tools to manage project activities, monitor workflows, track deliverables, maintain documentation, and facilitate issue resolution across teams and stakeholders.
• Coordinate across program management, budget/finance, procurement and procurement-support organizations, technical teams, and contractor personnel to advance contract actions and meet program and procurement timelines.
• Identify contract risks, performance concerns, funding issues, and process gaps, and use independent judgment to recommend practical mitigation and resolution approaches.
• Support contract modifications, invoice review and approval tracking, vendor coordination, performance evaluations, and compliance reporting.
• Draft, edit, review, and coordinate contract and acquisition documentation, including Performance Work Statements (PWSs) sections, in-scope determinations/memoranda, Justifications and Approvals (J&As), and related acquisition artifacts; support budget personnel in the development and review of Independent Government Cost Estimates (IGCEs).
• Apply federal acquisition knowledge and independent judgment to evolving program needs, identify required contract-management actions, and recommend practical paths forward in a fast-paced environment.
• Translate program and technical requirements into clear contract-related documentation and procurement-ready acquisition artifacts for Government review.
• Provide advisory and technical support to CORs and PMO leadership on acquisition, contract-management, and program-support matters.
• Facilitate stakeholder communication and build working consensus among program, acquisition, budget, technical, and contractor teams when requirements, interpretations, priorities, or trade-offs differ.
• Support Government stakeholders in applying the Federal Acquisition Regulation (FAR), Veterans Affairs Acquisition Regulation (VAAR), agency policies, and contractual requirements.
• Conduct research on special topics and recommend solutions to government clients.
• Facilitate executive-level virtual meetings, including preparing meeting agendas, capturing minutes, and tracking outcomes and action items.
• Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Function as part of an integrated team sharing products, best practices, and information across the PMO Support Team.
• Perform related duties as assigned by supervisor.

Minimum Requirements

• Bachelor’s degree.
• At least 8 years of total professional experience with 5+ years in federal acquisition, contract management, COR support, and/or federal program/PMO support, preferably supporting IT modernization projects.
• Federal acquisition certifications (FAC-C, FAC-C Professional, FAC-COR).
• Strong knowledge of Federal acquisition and contract-support documentation for IT or professional services contracts, the Federal Acquisition Regulation (FAR), Government budgeting and procurement lifecycles
• Experience supporting Independent Government Cost Estimates (IGCEs), contract modifications, and contract administration support processes
• Advanced experience in strategic planning and analysis for acquisition activities, requirements planning, and stakeholder management across program, technical, budget, and acquisition communities
• Experience collaborating with CORs, COs/Contract Specialists, Budget personnel, PMO leadership, and contractor teams.
• Experience working on multiple concurrent acquisition actions and program/technical requirement translation for contract and procurement purposes.
• Experience in Federal PMO/program support and coordination activities
• Demonstrated ability to: articulate complex contract requirements, options, and trade-offs clearly; manage detailed documentation with exceptional attention to accuracy; work effectively in fast-paced, evolving program environments; bridge program, technical, budget, and acquisition communities; and maintain organization across multiple concurrent projects.
• Ability to communicate effectively with diverse stakeholder groups and exercise sound independent judgment when direction is incomplete or evolving.

Desired Qualifications

• Familiarity with Veterans Affairs Acquisition Regulation (VAAR) strongly preferred.
• Proficiency in project management tools (e.g., JIRA, MS Project) and methodologies.
• Experience with Veterans Affairs or other federal agencies a plus.
• Experience working in a contractor support role alongside Government acquisition and program personnel a plus.

Physical Demands

• Ability to effectively communicate in English, including talking and hearing.
• Ability to operate productively in a fully remote work environment, including the ability to take meetings and phone calls from a quiet and private space during business hours.
• Ability and willingness to actively participate in virtual meetings throughout most of the workday and be responsive to messages (MS Teams) and emails (MS Outlook) within reasonable timeframes set by the supervisor or client.
• Ability to be responsive and working during Eastern time zone standard business hours (8:00am to 4:00pm EST).
• Ability to satisfy security clearance and onboarding requirements:
  • Print, sign, scan, and return onboarding documentation.
  • Travel at personal expense to nearest government facility to get fingerprinted, apply for a PIV badge, pick-up the PIV badge, and pick-up government equipment.

Additional Information

Professional Certifications

• Federal acquisition certifications (FAC-C, FAC-C Professional, FAC-COR)

Required Technical/Business Tools

• MS Office (Word, Excel, PowerPoint, Outlook, Teams)  
• MS SharePoint 
• MS Visio 
• Jira or comparable development management tool 

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

To ensure fair and consistent consideration of all applicants, all candidates must submit a formal application through Planned Systems International's Applicant Tracking System (ATS), iCIMS. Resumes submitted via email, social media, referrals, recruiting events, or other means will not be considered an official application and must be accompanied by a completed online application in the ATS before a candidate can be considered for employment. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, or to receive an update regarding the status of your application, please contact Talent Acquisition by emailing [email protected], or by dialing 703-575-8400.