Office Administration Manager

Requirements

• Oversee the smooth day-to-day operations of the office and help maintain a professional, welcoming, and well-organized work environment.
• Manage general office administration, including facilities, supplies, service providers, and vendor relationships.
• Act as a friendly and professional first point of contact for visitors, guests, and incoming enquiries.
• Coordinate meeting room arrangements, courier services, office maintenance, and procurement activities.
• Provide administrative support to the Managing Director, including calendar coordination, travel arrangements, meeting scheduling, and expense administration.
• Prepare business correspondence, presentations, reports, and other documentation as required.
• Coordinate internal and external meetings, ensuring logistics and follow-up actions are managed effectively.
• Build positive working relationships with internal teams and external business partners.
• Support employee engagement initiatives, company events, and office activities.
• Assist with ad hoc administrative projects and operational tasks to support the overall business.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related discipline.
• At least 3 years of experience in office management, office administration, executive support, or a similar role.
• Strong organizational skills, with the ability to manage multiple priorities in a fast-paced or retail environment.
• A proactive, positive, and service-minded approach to work.
• Excellent communication and interpersonal skills, with the confidence to interact with stakeholders at all levels.
• High level of professionalism, discretion, and integrity when handling sensitive information.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Good command of both written and spoken English and Chinese.
• A flexible team player who is willing to take ownership and support the business where needed.
• Immediate availability or short notice is highly preferred.

As an Equal Opportunity Employer, ALO does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.