Senior Project Accountant

Overview

Job Summary

The Senior Project Accountant is responsible for daily core project accounting functions within Vantagepoint accounting system as well as supervision and leadership of project accountants. As part of the Accounting team, the Senior Project Accountant will be responsible for concurrent projects and will act as a liaison between accounting and project management, ensuring accurate and consistent billing and financial reporting.

Responsibilities

Work Performed and Job Requirements

• Project Setup and Maintenance

• • Partner with project managers and the contracts team to enter project budgets, forecasts, and client billing information, including rate tables, in Deltek Vantagepoint.
  • Maintain detailed understanding of financial and billing details for each project’s contract, amendments, and modifications.
  • Set up contract billing terms, prepare client invoices, and ensure accurate documentation throughout the project life cycle from beginning to end.

• Billing and Documentation

• • Maintain integrity of each project’s billing files, including billing rates, invoices, supporting documentation, and approvals.
  • Ensure the timeliness and accuracy of revenue reporting data for each project, including prepayment and deferred revenue reconciliations.
  • Research and resolve discrepancies in project billing or payments with clients and apply client payments accurately.

• Reporting and Revenue Support

• • Provide revenue management with detailed support on project amounts incurred, contract terms, budgets, and billing to assist in monthly revenue analysis including but not limited to ASC 606.
  • Prepare, analyze, and present project-related management reports as needed for project managers.
  • Support the revenue team during the monthly close, quarterly reviews and annual audits.

• Collections and Client Relations

• • Responsible for collections, ensuring timely and accurate client payments.
  • Resolve any issues associated with client collections, including billing and payment discrepancies.
  • Assist with collections escalation including communication with leadership and the legal team.

• Training and SOP Documentation Maintenance

• • Provide mentorship, guidance, and training to junior accounting staff.
  • Serve as a primary resource for questions, issue resolution, and problem-solving related to accounting processes and procedures.
  • Serve as a backup for all project accounting areas during team member absences as needed.

• All other duties as assigned.

Qualifications

Education/Training

Minimum of a bachelor’s degree in accounting or finance, or related field is preferred. Additional years of experience in lieu of a degree will be considered.

Experience

Minimum of 5 years of related experience and/or training is required. Equivalent combination of education and experience will be considered. Demonstrated accounting experience within a professional services firm is strongly preferred.

Knowledge, Skills and Abilities

• Knowledge of accounting principles and the ability to apply them accurately to project accounting work.
• Proficiency with accounting software, Microsoft Word, and SharePoint; advanced proficiency in Microsoft Excel and Power BI reporting.
• Strong written and verbal communication skills, including the ability to coordinate effectively with clients, management, and administrative staff.
• Strong organizational skills and attention to detail, with the ability to maintain accurate work and meet deadlines.
• Ability to work independently, manage competing priorities, and balance recurring responsibilities with changing demands.
• Sound judgment and decision-making skills, with the ability to follow internal policies and applicable laws and regulations.
• Ability to provide responsive, professional service to internal and external stakeholders.
• Initiative, adaptability, and the ability to shift focus as project needs change.
• Ability to handle confidential information with discretion.
• Demonstrated skill in using technology and AI tools to improve efficiency, quality, and processes while maintaining ethical standards, protecting confidential information, and applying sound judgement.

Career Level Competencies

• Functional Expertise & Execution -Leads with expertise and sound judgment to facilitate accurate, consistent outcomes, translate requirements into clear guidance, and raise confidence in day-to-day decisions and interactions.
• • Financial Analysis & Validation
    • Owns analysis/validation end-to-end (scoping → execution → issue resolution → sign-off) with clear documentation of assumptions and outcomes
    • Builds analyses that explain drivers and quantify trade-offs where relevant; identifies root causes of variances and data anomalies
    • Recommends actions based on evidence and checks whether outcomes improve after changes
• Operational Excellence & Governance - Builds reliable, scalable operations by setting disciplined processes, controls, and documentation standards that reduce risk, improve consistency, and enable predictable service at scale.
  • Delivery Management
    • Plans milestones, handoffs, and responsibilities for a workstream or recurring operational cycle (intake → execution → handoffs → closure)
    • Actively manages risks, critical dependencies, and trade-offs (scope, timing, effort) while maintaining control expectations
    • Drives closure by aligning owners, actions, and timelines and following through
  • Systems Data Integrity
    • Improves data quality through audits, validations, and prevention steps (standards, training)
    • Owns small system or reporting-definition changes end-to-end (requirements, testing, rollout)
    • Explains key definitions, assumptions, and limitations clearly to stakeholders
  • Governance & Controls
    • Runs governance/control routines end-to-end (timing, evidence, issue resolution) to completion
    • Owns improvement actions (scope, timeline, stakeholders); Implements pragmatic controls that prevent repeat issues while keeping delivery efficient
    • Coordinates audit or review requests and drives remediation actions to closure

• Business Partnership & Influence – Drives trust and shapes outcomes cross-functionally by collaborating with stakeholders, influencing decisions, and enabling adoption of programs and change through effective communication.
  • Insight Reporting
    • Builds analyses that explain drivers and quantify trade-offs where relevant
    • Recommends actions based on evidence and checks whether outcomes improve after changes
    • Influences decisions by presenting options, risks, and implications clearly to non-experts

EEO

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Additional Info

The posted salary range for this role at HMA includes a range of factors that we consider when making compensation decisions. These factors include but are not limited to experience, education, training, skills, licensures, and certifications, along with other business and organizational needs. HMA may adjust the posted salary range estimate for applicable geographic differentials associated with the location where we may fill the position. At HMA, we generally do not hire an individual at or near the top of the range for their role. All compensation decisions are dependent on the variables of each case. A reasonable estimate of the existing salary range for this position is $89,000 to $109,000 based on a 1.0 FTE.

HMA offers a robust benefits package for full-time colleagues. Benefits include health, dental, vision, group life/AD&D, voluntary life/AD&D, short-term disability, long-term disability, paid parental leave, paid time off, paid holidays, 401(k) employer match and safe harbor contribution, and our long-term equity incentive plan.