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Elekta

Delivers precision radiation therapy equipment

Management Assistant

Executive SupportUpdated on Nov 12
Full-timeVeenendaal, Netherlands

About the Job

Requirements

  • Completed MBO level 4 or higher education, preferably in a secretarial or management-support direction, or HBO-level working and thinking ability.
  • Substantial experience as a Management Assistant or in a comparable support role at senior management level.
  • Experience supporting multiple managers at the same time; experience in an international organization is preferred.
  • Excellent spoken and written Dutch and English.
  • Proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint.
  • Experience with SAP or a comparable ERP or expense system is preferred.
  • Ability to work independently and proactively, anticipate needs, and take initiative.
  • Ability to prioritize when multiple managers make simultaneous demands.
  • Structured and accurate work habits, with discretion when handling confidential personnel, financial, and strategic information.

Responsibilities

  • Manage complex calendars, schedule appointments and meetings, and create efficient schedules.
  • Serve as the first point of contact for meeting requests, calls, and emails; handle inquiries independently or route them to the appropriate person.
  • Organize recurring management and team meetings, evaluations, and gatherings, including scheduling, agendas, locations, and required documents.
  • Take meeting minutes as needed, maintain action lists, and monitor follow-up on agreements and deadlines.
  • Coordinate meetings and activities across three departments, including management meetings, quarterly reviews, and team events.
  • Organize team information using Teams, SharePoint, and shared mailing lists.
  • Prepare correspondence, presentations, and documents in Dutch and English, and review them for content, language, and formatting.
  • Manage digital documents and handle confidential information carefully.
  • Keep team information current, including organization charts, contact lists, and vacation and absence schedules.
  • Support the administrative preparation of purchase requests in accordance with applicable procedures and budgets.
  • Organize international business travel end to end, including flights, hotels, transportation, visa documents, and itineraries; resolve unexpected changes.
  • Process expense claims according to internal guidelines.
  • Organize practical onboarding for new colleagues, including workspace, equipment, access rights, and introductory meetings.
  • Support customer visits, events, and meetings with external partners, including invitations, venues, catering, visitor registration, and on-the-day coordination.
  • Coordinate transportation of demonstration materials for conferences and events, including shipping documents, delivery, and return transport to the Veenendaal office.
  • Provide reception coverage or support other Management Assistants when needed, such as during vacations or busy periods.

Desired Qualifications

  • Experience in an international organization.
  • Experience with SAP or a comparable ERP or expense system.

About the Company

Elekta

Delivers precision radiation therapy equipment

Elekta specializes in precision radiation medicine, delivering devices and software that help clinicians treat cancer and brain disorders. Its core products are radiation therapy equipment (such as linear accelerators and advanced radiosurgery platforms) and treatment-planning and clinical workflow software. These tools work together: the hardware delivers targeted ionizing radiation to tumors while imaging and planning software optimize dose exactly where it is needed, then guide clinicians through the treatment workflow. Elekta differentiates itself by offering an integrated hardware-software ecosystem with a global installed base, a focus on reaching underserved markets, and ongoing services to support clinicians and facilities. The company's goal is to improve patient outcomes by expanding access to high-quality radiation therapy and growing its installed base around the world.

Company size
1,001-5,000
Company stage
IPO
Headquarters
Stockholms kommun, Sweden
Founded
1972

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