Project Coordinator
No salary listed
Entry
Bachelor of Science (BS)
Tampa, FL, USA
In Person
Project & Program ManagementProject Management
About the job
Requirements
- A B.S. in Business, Construction Management, and/or Engineering, or commensurate trade experience, is required.
- Knowledge of basic computer applications for spreadsheets and word processing is required.
- Scheduling experience is required.
- Good communication, teamwork, and organizational skills are necessary.
Responsibilities
- Assist the Project Manager and Assistant Project Manager.
- Coordinate subcontractors.
- Maintain and monitor project plans.
- Assist in preparing and maintaining project schedules.
- Coordinate material procurement and delivery.
- Produce correspondence.
- Check drawings and specifications for completeness and discrepancies.
- Analyze project risks and issues and provide solutions.
- Review and determine the suitability of shop drawings and submittals.
- Contact vendors and subcontractors for proposals.
- Review and qualify subcontractor requests for change orders.
- Process change orders and extra work orders and track their status.
- Collect, verify, and distribute as-builts.
- Conduct and document field observations.
- Coordinate and document meetings.
- Perform quantity takeoffs and measurements.
- Collect, maintain, and submit project close-out documents.
- Assist in preparing and approving requests for progress payments.
- Process Requests for Information and track their status.
- Process shop drawings and submittals and track their status.
- Actively participate in project safety.
- Provide administrative support and facilitate or assist with job-site setup.
- Review subcontractor insurance certificates for compliance with contract requirements.
- Review certified payrolls, log them in the payroll canvassing report, and send deficiency letters.
- Coordinate vendor activities, payments, and credits for the department or division.
- Produce pay requests and track subcontractor pay requests and payment schedules.
- Collect and match lien waivers with payment schedules.
- Type contracts and link project documentation through project management software.
- Maintain office files and oversee administrative processes.
- Develop and maintain departmental workflows and administrative procedures.
- Oversee office administrators’ responsibilities.
- Process vendor accounts payable vouchers and prepare vouchers for general overhead items.
- Provide general office support, including data entry, faxing, and typing.
- Produce and distribute correspondence.
- Identify, develop, and contact potential clients.
- Maintain client lists, potential opportunities, and activity records.
- Coordinate office events and activities.
- Manage and track staff sick and vacation time in the Kronos HR System.
- Perform other duties as assigned.
About the company
F.H. Paschen builds and renovates infrastructure and buildings for public agencies and private owners across the United States. Its work covers highways, bridges, transit systems and facilities such as schools, hospitals and municipal buildings. The contractor works with owners before construction to review designs, establish budgets and schedules, and resolve practical building issues. It earns revenue through construction contracts, including design-build arrangements that place design and construction under one agreement, and construction management services that coordinate subcontractors and site work. Founded in 1975, F.H. Paschen is headquartered in Chicago, Illinois.
Company Size
201-500
Company Stage
N/A
Total Funding
N/A
Headquarters
Chicago, IL
Founded
1975
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Simplify's Take
What believers are saying
- Field leadership has a training route: Paschen pairs assistant superintendents with senior mentors and biweekly classes.
- Interns get outside mentors: Paschen assigns experienced engineers beyond each intern's project group.
- Military transitions have a route: Paschen is a Department of Defense SkillBridge partner for civilian work experience.
What critics are saying
- Deadlines constrain delivery: Paschen's project mix includes emergency work and summer-critical school construction.
- Travel readiness is required: Paschen's Pompano Beach Project Manager posting specifies local or national travel and assigned worksites.
- Project staff carry safety duties: Paschen assigns them nationwide initiatives, supported by weekly management committee meetings.
What makes F.H. Paschen unique
- Commissioning has internal ownership: Paschen employs a full-time specialist from design through post-occupancy.
- Trades shape delivery: Paschen self-performs construction work to control schedules, quality and costs.
- Purchasing networks expand access: Paschen lists cooperative construction contracts through Sourcewell, Equalis and Omnia Partners.
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