Executive Assistant - Investments & Finance

Responsibilities

Brasfield & Gorrie is seeking a highly skilled and organized Executive Assistant to provide top-level administrative support for our Investments and Finance leadership team. As the Executive Assistant, you will play a crucial role in managing the day-to-day operations, ensuring the smooth functioning of executive activities, and enhancing the productivity of our leadership.

Responsibilities and Essential Duties Include the Following (other duties may be assigned):

• Support three Investments and Finance leaders with a full range of administrative needs
• Assist with budget planning
• Coordinate activities and provide reports for assigned areas
• Update and distribute various directories and lists on a regular basis
• Manage calendars and appointments for leadership
• Help plan and coordinate meetings, offsites, and events
• Coordinate travel arrangements as needed (airline, car rentals, hotel, etc.)
• Support certain investor relations efforts in an outward-facing capacity
• Build and maintain strong relationships with executives, clients, investors, and other key stakeholders
• Prepare expense reports
• Process invoices
• Greet guests in a professional, friendly, and hospitable manner
• Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided

Education - Skills - Knowledge - Qualifications & Experience

• Bachelor’s degree or equivalent work experience preferred
• Minimum of 5 years of administrative experience preferred
• Proficiency in Microsoft Office Suite 
• Smartsheet software experience preferred
• Willingness to learn new technology
• Excellent verbal and written communication skills
• Good organizational and time management skills
• Trustworthy and professional
• Exercise good judgment and discernment
• Team player and customer-service oriented mindset
• Ability to handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions
• Ability to handle multiple projects simultaneously and meet deadlines
• Ability to maintain composure during demanding circumstance
• Strong attention to detail

The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.