Forefront Dermatology

Physician-led dermatology services platform

Team Lead Clinic

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours

Full-timeWestfield, IN, USANo salary listed

About the Job

Requirements

Demonstrated ability to lead and supervise a small team in a clinic environment, including performance management and coaching.
Broad understanding of ambulatory clinic operations across clinical, administrative, and patient experience functions.
Strong organizational and workflow management skills with the ability to coordinate multiple priorities simultaneously.
Effective verbal and written communication skills and the ability to engage professionally with patients, staff, and clinic leadership.
Proficiency in electronic health record/electronic medical record (EHR/EMR) and practice management systems, Microsoft Office, and timekeeping platforms.
Sound judgment, composure, and professionalism in a fast-paced patient care environment.
Commitment to patient-centered care, continuous improvement, and organizational standards.
Must be able to travel as needed to sister locations in Carmel, Noblesville, and Broad Ripple/Indianapolis.
High school diploma or equivalent required.
Certified Medical Assistant (CMA or RMA) or equivalent clinical certification/licensure, Licensed Practical or Vocational Nurse (LPN/LVN), or Registered Nurse (RN) qualification.
Minimum of 2+ years of clinical experience in a dermatology or ambulatory care setting required. Additional years of direct patient care experience may be substituted for certification unless prohibited by state certification requirements.

Responsibilities

Provide direct day-to-day supervision and leadership for an assigned team, dedicating approximately 20% of time to clinic management, including hiring, onboarding, performance management, professional development, and, when necessary, separation of staff in accordance with company policy and in partnership with Human Resources.
Train staff on new or updated workflows, policies, and procedures.
Coordinate daily activities of the assigned team by establishing and maintaining standard operating procedures, organizing workflow, and assigning team responsibilities to support efficient patient care delivery.
Manage and approve requests, timekeeping records, and schedule changes for assigned staff in the timekeeping system, ensuring accuracy and compliance with company policies.
Address staff performance issues promptly and constructively; complete annual staff performance evaluations in accordance with company policies and timelines.
Foster a positive, collaborative team environment that supports professional growth, accountability, and high performance.
Oversee key operational processes for the assigned team or pod, including patient experience standards, staffing plans, staff meetings, supply and inventory management, and team training and onboarding.
Drive operational performance through effective resource allocation, clear accountability structures, and active support of clinic productivity and patient experience goals.
Serve as an operational leader within the clinic, which may include supporting multiple locations or acting as site lead when senior leadership is not onsite; optimize workflows and address patient concerns in a timely and professional manner.
Partner with clinic management to implement organizational policies, procedures, and performance standards consistently across the team.
Escalate operational risks, patient concerns, or staff issues to clinic leadership as appropriate.
Maintain up-to-date knowledge of and ensure team adherence to all applicable regulatory, compliance, and organizational requirements.
Manage team completion of all required compliance training.
Participate in and/or lead annual compliance audits at the direction of the manager.
Maintain comprehensive oversight of patient access and intake, clinical support, scheduling, supply management, and administrative operations, ensuring seamless coordination across teams.
Monitor daily clinic performance across all functional areas; identify operational gaps and implement solutions to maintain efficiency, quality, and patient satisfaction.
Serve as the primary point of operational accountability when other senior leadership is not onsite, making real-time decisions to support clinic performance and patient experience.
Coordinate daily huddles with all clinic team members across clinical, administrative, and support roles to ensure consistent application of workflows, standards, and protocols.
Support cross-functional training and cross-coverage planning to ensure clinic operations are not disrupted by staff absences or fluctuations in patient volume.

Desired Qualifications

Post-high-school education in a medical support field is preferred.
An associate or bachelor's degree in healthcare administration, business, or a related field is preferred.
Prior supervisory or lead experience is preferred.
Experience with MIPS quality reporting is preferred.

Overview

The Team Lead, Clinic is responsible for overseeing all clinical and administrative functions within an assigned clinic or pod. The role has direct supervision of a limited number of FTEs across clinical and administrative functions and dedicates approximately 20% of time to administrative leadership responsibilities including hiring, performance management, and staff development. The Team Lead Clinic has oversight of all clinical, clerical and surgical clinic functions including coordination of care, patient experience, scheduling, clinical support, and administrative operations and may act as the site lead in the absence of other management. This role ensures the clinic operates efficiently, compliantly, and in alignment with Forefront’s standards for patient care and team performance.

Responsibilities

Staff Leadership & Supervision

Provide direct day-to-day supervision and leadership for an assigned team, dedicating approximately 20% of time to clinic management including hiring, onboarding, performance management, professional development, and when necessary, separation of staff, in accordance with company policy and in partnership with Human Resources.
Responsible for training staff on new and/or updated workflows, policies and procedures.
Coordinate daily activities of the assigned team by establishing and maintaining standard operating procedures, organizing workflow, and assigning team responsibilities to support efficient patient care delivery.
Manage and approve requests, timekeeping records, and schedule changes for assigned staff in the timekeeping system, ensuring accuracy and compliance with company policies.
Address staff performance issues promptly and constructively; complete annual staff performance evaluations in accordance with company policies and timelines.
Foster a positive, collaborative team environment that supports professional growth, accountability, and high performance.

Clinic Operations & Patient Experience

Oversee key operational processes for the assigned team or pod, including patient experience standards, staffing plans, staff meetings, supply and inventory management, and team training and onboarding.
Drive operational performance through effective resource allocation, clear accountability structures, and active support of clinic productivity and patient experience goals.
Serve as an operational leader within the clinic, which may include supporting multiple locations or acting as site lead when senior leadership is not onsite; optimize workflows and address patient concerns in a timely and professional manner.
Partner with clinic management to implement organizational policies, procedures, and performance standards consistently across the team.
Escalate operational risks, patient concerns, or staff issues to clinic leadership as appropriate.

Administrative & Compliance Responsibilities

Maintain up-to-date knowledge of and ensure team adherence to all applicable regulatory, compliance, and organizational requirements.
Manage team completion of all required compliance training.
Participate in and/or lead annual compliance audits at the direction of manager.

General Management

Maintain comprehensive oversight of patient access and intake, clinical support, scheduling, supply management, and administrative operations, ensuring seamless coordination across teams.
Monitor daily clinic performance across all functional areas; identify operational gaps and implement solutions to maintain efficiency, quality, and patient satisfaction.
Serve as the primary point of operational accountability when the other senior leadership is not onsite, making real-time decisions to support clinic performance and patient experience.
Coordinate daily huddles with all clinic team members across clinical, administrative, and support roles to ensure consistent application of workflows, standards, and protocols.
Support cross-functional training and cross-coverage planning to ensure clinic operations are not disrupted by staff absences or fluctuations in patient volume.

Perform other duties as assigned.

Qualifications

Required Competencies and Skills

Demonstrated ability to lead and supervise a small team in a clinic environment, including performance management and coaching.
Broad understanding of ambulatory clinic operations across clinical, administrative, and patient experience functions.
Strong organizational and workflow management skills with the ability to coordinate multiple priorities simultaneously.
Effective verbal and written communication skills; able to engage professionally with patients, staff, and clinic leadership.
Proficiency in EHR/EMR and practice management systems; proficiency in Microsoft Office and timekeeping platforms.
Sound judgment, composure, and professionalism in a fast-paced patient care environment.
Commitment to patient-centered care, continuous improvement, and organizational standards.
Not a remote position. Must be able to travel. s needed to "sister" locations - Carmel, Noblesville, Broadripple/Indianapolis.

Education & Experience

High school diploma or equivalent required; Post-high school education in a medical support field preferred. Associate or bachelor's degree in healthcare administration, business, or a related field preferred:
- Certified Medical Assistant (CMA or RMA) or equivalent clinical certification/licensure
- Licensed Practical or Vocational Nurse (LPN/LVN)
- Registered Nurse (RN)
Minimum of 2+ years of clinical experience in a dermatology or ambulatory care setting required. Additional years of direct patient care experience may be substituted for certification, unless prohibited per state certification requirements.
Prior supervisory or lead experience preferred.
Experience with MIPS quality reporting preferred.

#INDANH

Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact [email protected] to let us know the nature of your request and your contact information.

About the Company

Forefront Dermatology

Physician-led dermatology services platform

Forefront Dermatology provides dermatology care through a physician-led network of practices organized to deliver high-quality patient care. The company operates by offering centralized support services—such as back-office, operations, and administrative resources—so individual dermatologists can focus on medicine while still benefiting from the scale of a larger organization. The business grows by acquiring independent dermatology practices, creating a national platform where clinicians retain clinical autonomy but gain access to shared services and resources. The company has expanded from a single Wisconsin practice to a larger Midwest-and-beyond footprint and has attracted private equity investment to accelerate growth. Its goal is to enable dermatologists to deliver excellent patient care at scale by combining clinical autonomy with centralized, efficient support.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Manitowoc, WI
Founded: 1977

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