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Prosidian Consulting

Management and operations consulting firm

FOIA Program Manager - FOIA Administration Support

Regulatory Compliance & EthicsConfirmed live in the last 24 hours
Full-timeGuantánamo Bay, Cuba

About the Job

Requirements

  • Experience in FOIA processing, declassification reviews, and legal document preparation within a Department of Defense or federal government environment.
  • Proficiency with document management systems, Redact Express, and classified material handling.
  • Strong understanding of FOIA exemptions, security classification guides, and federal records management regulations.
  • Ability to work independently, coordinate across multiple stakeholders, and maintain strict confidentiality.
  • A minimum of three years of experience processing FOIA requests and reviewing proposed redactions.
  • A bachelor's degree is required.
  • Ability to read, write, speak, and understand English.
  • Basic computer skills, including familiarity with Microsoft Office Suite, SAFE, and Redact Express.
  • Active Secret clearance with eligibility for Interim TS/SCI or a full TS/SCI clearance in DISS at the time of proposal submission, maintained throughout the contract.
  • Ability to obtain and maintain a security clearance.
  • Familiarity with Microsoft Office; advanced proficiency with Excel, Access, Outlook, PowerPoint, and Word is ideal, along with proficiency in Adobe Acrobat, data analytics tools, and Visio and the ability to learn other tools.

Responsibilities

  • Conduct overall management and coordination of the work and serve as liaison and primary point of contact with Government personnel.
  • Manage and administer services performed under the contract, including developing, implementing, and monitoring required plans and procedures within 90 days of contract award.
  • Supervise ProSidian employees and contractors and coordinate and administer on-site work required to meet contract requirements.
  • Record and submit meeting minutes to the Contracting Officer's Representative within three business days, including meeting details, attendees, decisions, action items, and due outs; ensure documents carry appropriate classification markings.
  • Ensure employees and contractors observe regular duty hours, remain on-site during standard business hours, and submit weekly attendance reports to the Director of Finance and the Contracting Officer's Representative.
  • Attend meetings necessary to furnish the required services.
  • Review FOIA requests, coordinate document searches, review responsive materials, apply redactions using Redact Express and similar tools, and ensure compliance with FOIA statutes.
  • Provide FOIA-specific training to action officers and technical support.
  • Develop action plans for new FOIA cases, establish processes, and assign resources to meet contract performance requirements.
  • Analyze FOIA requests and determine whether and where requested data exists, its reliability, and which personnel should be involved.
  • Conduct quality assurance reviews of redactions submitted by JTF-GTMO directorates and coordinate responses from offices.
  • Process FOIA requests in the department's tracking system, including assembling legal documents and evidence, reviewing cases, applying redactions and exemptions, preparing responses, and submitting them electronically to Government staff for approval.
  • Draft responses to requests for signature, including responses with redactions or partial denials.
  • Communicate with outside organizations and higher headquarters on FOIA-related matters and coordinate closely with the JTF-GTMO FOIA Program Manager and directorates.
  • Draft FOIA-related documents for JTF-GTMO personnel review and signature, conduct follow-up training, and ensure proper document handling.
  • Archive, maintain, and quality-check government records to ensure sensitive information is handled according to FOIA exemption guidelines.
  • Accept, initiate, process, task, research, and reconcile FOIA and declassification requests, appeals, and litigation according to Title 5 U.S.C. § 552 and SC 27-2.
  • Complete simple requests within 20 business days and complex requests within 30 business days after receiving proper documentation; notify requestors in writing when additional research is needed and update the accountability tracker.
  • Maintain FOIA/MDR case tracking using spreadsheets, databases, software, and reports in compliance with EO 13392 and EO 13526; update case statuses by close of business each workday.
  • Search for documents personally or by coordinating with directorates and other entities; compare records with security classification guides and prepare written redaction or withholding recommendations based on authorized FOIA exemptions.
  • Apply redactions using standardized templates or standard operating procedure specifications; conduct line-by-line review and apply appropriate exemptions within two weeks of receipt.
  • Scan, store, organize, name, and tag clean and redacted records, both classified and unclassified, in accordance with Army Information Management guidelines (AR 25-1).
  • Use FOIA management systems to task, coordinate, and refer requests across commands, Security Cooperation Organizations, Joint Task Forces, and Components; track external referrals and close cases when referral receipts are transmitted.
  • Ensure FOIA and declassification procedures are followed before submission.
  • Prepare official responses to FOIA and declassification requests, appeals, and litigation, including Vaughn indexes and declarations.
  • Update FOIA training slides and materials; schedule and conduct training for FOIA Administrators within 72 hours of a request, typically one-on-one or in small groups.
  • Maintain FOIA and declassification databases and reporting systems; prepare information papers, reports, briefings, and assessments as required.
  • Coordinate and deconflict FOIA-related tasks with the JTF-GTMO FOIA Manager.
  • Establish, manage, pursue, and fulfill annual goals and objectives with at least three goals for each of the firm's eight global competencies, and support business development and other company efforts.

Desired Qualifications

  • Advanced proficiency with Excel, Access, Outlook, PowerPoint, and Word; proficiency with Adobe Acrobat, data analytics tools, and Visio; ability to learn other tools as necessary.

About the Company

Prosidian Consulting

Management and operations consulting firm

ProSidian Consulting is a management and operations consulting firm that helps private companies, Fortune 1000 enterprises, and government agencies solve problems and improve operations through tailored, industry-aligned services. It offers six enterprise practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams across CONUS/OCONUS. The firm follows a structured approach to strategic solutions focused on growth, margin, and efficiency, aligning assets, processes, policies, and people to deliver value. With former Big 4 leadership and a nationwide/overseas footprint, its goal is to translate strategy into execution that boosts clients' return on invested capital and value delivered to customers.

Company size
11-50
Company stage
Not listed
Total funding
Not listed
Headquarters
Charlotte, NC
Founded
2008

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