Executive Assistant

Company description

A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people.

Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature. Which means we're untethered from any specific medium or method—we go where ideas will work best.

We are an expanding network of more than 7,000 employees across global offices, unified under the Publicis Digital Experience umbrella. Our portfolio includes agency brands such as Razorfish, Digitas, Mars United Commerce, Arc Worldwide, Saatchi & Saatchi X, Plowshare and 3Share. Our capabilities span the full customer journey—from creative and experience to Commerce and CRM—through specialized practices like ConnectedCRM and the Publicis Commerce.

Overview

Publicis Commerce is seeking a highly organized, proactive, and resourceful Executive Assistant to support multiple c-suite executives. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys solving complex challenges, and takes pride in helping executives and teams operate at their best.

As a trusted partner to executive leadership, you'll play a critical role in driving efficiency, managing priorities and complex schedules, coordinating high-impact meetings and events, and ensuring the seamless day-to-day operations of an executive suite.

PLEASE NOTE: This role is based out of our New York City office and will require daily onsite engagement in that office. All candidates should be commutable to 375 Hudson Street in NYC and available to work in a primarily-onsite capacity.

Responsibilities

• Serve as a strategic partner and primary point of coordination for multiple senior executives, managing complex calendars, scheduling priorities, and competing demands.
• Coordinate and manage executive schedules across meetings, calls, onsite and offsite events, and virtual engagements.
• Monitor and manage executive communications, ensuring timely responses, prioritization, and escalation of urgent matters.
• Arrange and oversee all aspects of business travel, including flights, accommodations, ground transportation, itineraries, and expense management.
• Plan and execute internal and external meetings, team events, leadership offsites, and other special events, coordinating venues, vendors, catering, accommodations, and logistics.
• Build strong partnerships with cross-functional teams including Marketing, Communications, Finance, HR, and Operations to support business objectives.
• Prepare materials, presentations, agendas, and meeting documentation as needed.
• Anticipate executive needs, identify potential challenges before they arise, and proactively develop solutions.
• Provide additional operational, administrative, and project support as needed to help leaders and teams achieve business goals.

Qualifications

• 5+ years of professional experience supporting multiple senior/c-suite level executives, preferably in an advertising agency or other large, fast-paced, matrixed organization.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with expense management systems such as SAP Concur.
• Exceptional organizational and time-management skills with the ability to balance multiple priorities and shifting deadlines.
• Experience coordinating travel, meetings, events, and executive-level logistics with meticulous attention to detail.
• Demonstrated ability to manage sensitive and confidential information with the highest level of discretion and professionalism.
• Comfortable operating in a dynamic environment and responding to occasional requests outside of standard business hours.
• Highly proactive and self-directed, with a strong sense of ownership, urgency, and accountability.
• Confident and diplomatic communicator with the ability to influence, collaborate, and effectively "manage up."
• Outstanding written and verbal communication skills.
• Strong problem-solving abilities and a solutions-oriented mindset.
• Collaborative, adaptable, and relationship-focused, with a commitment to delivering an exceptional level of support.

Additional information

• Paid Family Care for parents and caregivers for 12 weeks or more
• Monetary assistance and support for Adoption, Surrogacy and Fertility
• Monetary assistance and support for pet adoption
• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
• Tuition Assistance
• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
• Matching Gifts programs
• Flexible working arrangements
• ‘Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
• Business Resource Groups that support multiple affinities and alliances

 

Compensation Range: USD $75,050.00 - USD $120,159.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 1/4/2027.