Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Prior experience supporting a CEO, C-level executive, or senior leader.
Strong experience in calendar management, scheduling, and travel coordination.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
Responsibilities
Manage the CEO's calendar, meetings, appointments, and scheduling requests.
Coordinate internal and external meetings, conferences, and related logistics.
Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.
Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
Monitor and manage travel changes, delays, and cancellations.
Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.
Review and route invoices and assist with expense reporting and credit card reconciliations.
Coordinate document execution and signature tracking.
Manage mail, shipments, returns, charitable contributions, and other administrative requests.
Assist with office events, supplies, and executive office needs.
Coordinate vendors, service providers, onsite access, and urgent service requests.
Support vehicle administration and other special projects as needed.
Provide leave coverage for an established executive office throughout the temporary assignment.
Job Description
Executive Calendar & Scheduling
Manage the CEO's calendar, meetings, appointments, and scheduling requests.
Coordinate internal and external meetings, conferences, and related logistics.
Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.
Travel & Executive Logistics
Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
Monitor and manage travel changes, delays, and cancellations.
Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.
Administrative & Financial Support
Review and route invoices and assist with expense reporting and credit card reconciliations.
Coordinate document execution and signature tracking.
Manage mail, shipments, returns, charitable contributions, and other administrative requests.
Office & Vendor Coordination
Assist with office events, supplies, and executive office needs.
Coordinate vendors, service providers, onsite access, and urgent service requests.
Support vehicle administration and other special projects as needed.
Qualifications
Qualifications
Prior experience supporting a CEO, C-level executive, or senior leader.
Strong calendar management, scheduling, and travel coordination experience.
Exceptional organizational skills and attention to detail.
Ability to independently manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High level of professionalism, discretion, sound judgment, and confidentiality.
Proactive problem-solving skills with strong follow-through and accountability.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
Additional Information
Position Details
This is a temporary Executive Assistant opportunity providing leave coverage for an established executive office. The ideal candidate will be comfortable stepping into a dynamic environment, quickly building trust, and providing seamless support throughout the assignment.
A reasonable estimate of the hourly rate for this job is $28.00 to $38.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.
RIVO Holdings, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, citizenship status, disability, age (40 years old or older) and genetic information (including family medical history), past or present military or veteran status, or any other characteristic protected by applicable law.