Situation Group

Senior Accounts Payable Coordinator

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeNew York, NY, USA$60k - $75k

About the Job

Requirements

Experience with Prisma and Accountability (Counta) is a plus, but not required.
Ability to move fluidly between a variety of day-to-day responsibilities.
Detail-oriented, with strong organizational and prioritization skills.
Collaborative and solution-oriented approach.
Skill in handling numbers.
Excellent verbal and written communication skills.
Competence with Microsoft Office or related programs.

Responsibilities

Drive day-to-day media accounts payable, managing full-cycle invoice entry, continuous tracking, and ongoing reconciliation of media invoices across United States and United Kingdom agency campaigns.
Collaborate with the Director of Finance and Finance Coordinator to ensure data integrity across media systems, support accurate financial reporting, and maintain partnerships with internal and external stakeholders.
Enter all media invoices in Prisma.
Review vendor media statements against open accounts payable ledgers to verify submitted invoices are received, cleared, and accounted for.
Manage the full life cycle of credit memos, including retrieval, entry into Accountability, and application toward vendor payment schedules.
Generate and maintain missing invoice reports; contact media vendors to retrieve outstanding invoices, confirm receipts, and share payment updates as needed.
Regularly review and reconcile client media spend against advance billing schedules.
Enter, process, and reconcile production invoices against purchase orders.
Identify and resolve purchase order discrepancies, requesting missing purchase order invoices from internal teams.
Lead media vendor onboarding and profile maintenance, ensuring media suppliers are accurately set up and maintained in Prisma.
Facilitate vendor security and banking verifications via EFTsure emails as needed.
Run and evaluate weekly open accounts payable reports in collaboration with the Finance Coordinator.
Monitor direct-remit clients in Prisma and Accountability, auditing accounts to ensure only authorized payment-required invoices are processed.
Coordinate with Media Leadership regarding necessary invoice reversals, ensuring reversed invoices are cleared in Accountability as needed.

Desired Qualifications

Experience with Prisma and Accountability (Counta).

Senior Accounts Payable Coordinator

Situation Group · New York, United States (Hybrid) · Full-time · Posted 2026-10-21

Salary: USD 60,000–75,000

Workplace: hybrid

Department: Finance

Description

Situation Group, a global collective of digital-first advertising agencies and an award-winning nonprofit, seeks a Senior Accounts Payable Coordinator to drive media accounts payable precision through continuous reconciliation and cross-team collaboration. This role will report to the Director of Finance.

What You’ll Do

The Senior Accounts Payable Coordinator drives day-to-day media accounts payable, managing the full-cycle entry, continuous tracking, and ongoing reconciliation of media invoices across all US and UK agency campaigns. Built for a sharp, analytical "numbers" person, this position acts as the bridge between Accounts Payable and our media planning teams. In close collaboration with the Director of Finance and Finance Coordinator, this role ensures data integrity across media systems, powers accurate financial reporting, and maintains strong, collaborative partnerships with both internal and external stakeholders..

Our office is located in midtown Manhattan and we are currently working in-office four days per week, Monday-Thursday.

Sample Day-to-Day Responsibilities

Media Invoice Processing & Payable Operations
Enter all media invoices in Prisma
Review vendor media statements against open AP ledgers to verify all submitted invoices are received, cleared, and accounted for
Manage the full life cycle of credit memos—including retrieval, entry into Accountability, and precise application toward vendor payment schedules
Generate and maintain missing invoice reports; actively contact media vendors to retrieve outstanding invoices, confirm receipts, and share payment updates, as needed
Regular review & reconciliation of client media spends against advance billing schedules

Production & Payable Operations

Enter, process, and reconcile all production invoices against Purchase Orders (PO)
Identify and resolve PO discrepancies, directly requesting missing PO invoices from internal teams

Vendor Management & Onboarding

Lead media vendor onboarding and profile maintenance, ensuring media suppliers are accurately set up and maintained in Prisma
Facilitate vendor security and banking verifications via EFTsure emails, as needed
Review vendor statements against open AP ledgers to verify all submitted invoices are received, cleared, and accounted for

Reporting, Auditing & Controls

Run and evaluate weekly Open AP reports in collaboration with the Finance Coordinator
Monitor direct-remit clients in Prisma and Accountability, auditing accounts to ensure only authorized payment-required invoices are processed
Coordinate with Media Leadership regarding necessary invoice reversals, ensuring reversed invoices are cleared in Accountability as needed

Requirements

Experience with Prisma & Accountability (Counta) a plus!
Ability to fluidly move between a variety of day-to-day responsibilities
Detail oriented with strong organizational and prioritization skills
Collaborative and solution-oriented
Skilled with handling numbers
Excellent communication skills, both verbal and written
Competent in MS Office or related programs

Benefits

We offer a competitive base salary and a range of benefits and perks:

Salary range: $60,000 - $75,000 commensurate with experience
Health care plan (medical, dental and vision)
Retirement plan with employer match
Life and disability insurance
Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays
Paid family leave
Cold brew coffee, snacks and fresh fruit
Wellness resources
Special access to New York City’s arts and entertainment scene

We have been honored for our commitment to our team with workplace awards from Crain’s, Best Companies Group, Cynopsis, Digiday, and Fortune.

Our Company

Situation Group is a digital-first collective of award-winning advertising agencies. We partner with leading entertainment, education and mission-driven brands, including WICKED on Broadway, The Metropolitan Opera, Columbia University, and No Kid Hungry.

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Apply at Situation Group

About the Company

Situation Group

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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