Administrative Assistant
No salary listed
Mid
Bachelor's
Bedford, TX, USA
In Person
Administrative & Executive AssistanceExecutive Support, Administrative Support
No H1B Sponsorship
About the job
Requirements
- Proficiency in Microsoft Office applications is required.
- Strong ability to identify key concepts, action items, and follow-up tasks, and effectively document and track them for completion.
- Flexibility and willingness to support a variety of departmental initiatives and special projects as needed.
- Highly organized and detail-oriented, with a commitment to accuracy and strong written and verbal communication skills.
- Ability to work effectively under pressure while maintaining high standards and meeting critical deadlines.
- Ability to prioritize and manage multiple projects and competing responsibilities simultaneously.
- Ability to work independently with minimal supervision and collaboratively with internal and external stakeholders while maintaining positive relationships.
- A Bachelor's Degree is required.
Responsibilities
- Support the quarterly collateral management process by documenting approved collateral calculations, tracking reserve projections and collateral funding and release status, maintaining related reporting, and coordinating meetings and communications with internal and external stakeholders as needed.
- Manage and maintain management and departmental calendars, including scheduling internal and external meetings, coordinating logistics, and arranging travel accommodations.
- Prepare and distribute meeting materials, schedules, agendas, and supporting documentation for departmental meetings and committee discussions.
- Document and maintain meeting minutes, action items, and follow-up activities to ensure accountability and timely completion of deliverables.
- Prepare and process travel and expense reports in accordance with Company policies and procedures.
- Support departmental audit and control functions, including maintaining documentation, coordinating information requests, and assisting with periodic reviews and reconciliations.
- Assist in the development, maintenance, and distribution of departmental reports and dashboards.
- Support the effective use of Artificial Intelligence tools to enhance reporting efficiency, data analysis, and workflow management.
- Contribute to developing and implementing process improvements that strengthen operational efficiency, internal controls, and service quality.
- Assist with monthly collateral balance reconciliations and related reporting to ensure completeness, accuracy, and compliance with internal requirements.
- Support regulatory reviews and examinations by compiling information, maintaining records, and coordinating responses to requests.
- Assist with User Acceptance Testing activities for departmental systems enhancements, upgrades, and process improvements as needed.
- Perform contract and covenant setup reviews and compliance checks to support adherence to contractual and regulatory requirements.
- Maintain departmental databases, records, and filing systems to ensure information is organized, accessible, and accurate.
- Coordinate communications and work effectively with reinsurers, banks, program managers, auditors, regulators, and internal stakeholders.
- Process and maintain Letters of Credit and related collateral documentation, ensuring records are current and accurately maintained.
- Coordinate on-site client and vendor visits, including scheduling, logistical arrangements, catering, agenda preparation, and meeting support.
- Interact professionally and effectively with individuals at all levels of management, internally and externally, serving as a key point of coordination and communication for the department.
- Provide administrative and operational support to the Executive Assistant team as needed, ensuring seamless coverage and coordination of departmental and executive activities.
- Provide administrative and operational support for special projects, reporting initiatives, and other duties as assigned.
Desired Qualifications
- Familiarity with Artificial Intelligence tools and technologies is preferred.
- Familiarity with the insurance or reinsurance industry is preferred but not required.
- Prior experience in an Administrative Assistant, Executive Assistant, Administrative Coordinator, or similar support role is strongly preferred.
About the company
Markel provides insurance, reinsurance, and investment solutions for complex risks through its global network of specialty divisions. The company works by underwriting tailored coverage plans and using insurance-linked securities to transfer risk to capital markets for its clients. Markel distinguishes itself by operating under a specific set of values called the "Markel Style," which emphasizes long-term partnerships and a people-first approach over short-term gains. Its goal is to provide creative, reliable solutions for difficult risks while serving as a consistent partner for brokers and policyholders worldwide.
Company Size
1,001-5,000
Company Stage
IPO
Headquarters
Glen Allen, Virginia
Founded
1930
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Simplify's Take
What believers are saying
- Q2 2026 adjusted operating income rose 40% at Markel Insurance to $376 million.
- Markel repurchased $237 million in Q2 2026, showing continued capital discipline.
- International insurance growth stayed strong, and first-half 2026 operating income reached $1.287 billion.
What critics are saying
- State National booked a $205 million Q2 2026 bad-debt charge tied to a bankrupt capacity provider.
- Global Re exit and Hagerty transition cut 2026 gross written premiums by $2 billion.
- Persistent equity drawdowns overwhelm underwriting profits and pressure book value.
What makes Markel unique
- Markel's three-engine model blends insurance, industrials, and investments, unlike pure-play specialty carriers.
- In July 2026, Markel launched Cortex to underwrite hard-to-place U.S. casualty risks with AI.
- Management completed ClaimCenter deployment across U.S. operations in 2026, strengthening claims and data control.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- 401(k) Retirement Plan
- 401(k) Company Match
- Paid Vacation
- Hybrid Work Options
- Employee Stock Purchase Plan