Bespoke Technologies
National security technology and operations
Administrative Assistant
Full-Time
No salary listed
Junior, Mid
Bachelor's
Annapolis Junction, MD, USA
In Person
No H1B Sponsorship
US Top Secret Clearance Required
About the job
Requirements
- A bachelor's degree in an area related to the position is required.
- An active TS/SCI clearance is required.
- One to three years of experience in a directly related position is required.
- Proficiency with Microsoft Office Suite and PowerPoint is required.
- Ability to create reports, spreadsheets, plans of action and milestones, presentations, and documents containing controlled unclassified or classified information is required.
- Ability to maintain and populate databases and spreadsheets and use automated time-and-attendance, task-management, and correspondence-management systems is required.
Responsibilities
- Provide assistance, phone and desk coverage, daily calendar and read-ahead binder support, and travel support for the SPO.
- Coordinate calendars and schedules and prepare, form, and finalize official correspondence, including letters, memoranda, interoffice communications, staff summary sheets, and sensitive or classified reports.
- Provide general administrative support to the SPO, including calendar and schedule coordination and preparation and finalization of official correspondence and reports.
- Assist in preparing office time-and-attendance reports using an automated system and resolve problems with that system.
- Respond to routine, non-technical requests for reports, suspense dates, required forms, action status, and similar information available from office files.
- Interact with internal DCSA directorates and outside agencies as required.
- Maintain and populate databases and spreadsheets with SPO data and information.
- Use spreadsheets to track suspense actions, manage workload, facility assignments, and other activities, and maintain SPO requests.
- Monitor SPO task-management spreadsheets and the Correspondence and Task Management System (CATMS) to track internal and external suspense actions.
- Assist Action Officers in determining active, nearly overdue, and overdue actions for each SPO division.
- Advise management and send reminders about lead times and upcoming issues.
- Provide advice on effective workload and assignment management.
About the company
Bespoke Technologies is a woman-owned federal technology contractor supporting national and homeland security missions. It provides digital transformation, systems engineering, software development, cybersecurity, cloud solutions, program management and intelligence operations support. Technical and mission teams work with federal customers from design and deployment through sustainment, analysis and training. The company also applies data and emerging technology to targeting, counterintelligence and decision support, keeping its identity grounded in secure government services rather than consumer software or general staffing.
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