Accounts Payable Analyst

As an Accounts Payable Analyst, you play a key role in performing the day-to-day activities for Accounts Payable matters according to the highest standards of financial control, compliance and effective practices.

The Opportunity

• Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.

• Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.

• Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.

• Handle internal and external queries and resolve them within the agreed timeline.

• Investigate and reverse non-successful payments.

• Perform supplier statement of account reconciliation and follow up on open items for closure.

• Perform month-end closing activities, including purchasing accrual according to the closing timetable/ schedule.

• Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements.

• Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).

• Participate in compliance audits, prepare statutory audit reports & respond to audit queries as necessary.

• Troubleshoot AP issues (workflow, OCR, BOT, process) and work with respective teams (IT, Automation& GBPS) for resolution

• Participate & support implementation of projects/ initiatives from global, business partners & RSS. 

• Engage in system integration and testing.

• Initiate and drive process improvement projects.

• Provide technical mentorship to team members and conduct internal process training for new joiners.

• Process suppliers and intercompany invoices accurately and within the predefined KPIs

• Ensure timely payment of suppliers and Intercompany invoices in accordance with agreed payment terms & Intercompany payment schedule

• Respond promptly to internal and external queries, adhering to predefined KPIs.

• Perform timely and accurate AP month-end closing activities, including purchasing accruals, and provide related reports.

• Create and maintain up-to-date work documentation and processes in compliance with ICFR, group policies, guidelines, and local statutory/legal requirements within agreed timelines

Who you are

• A degree in Finance & Accounting, Commerce, or equivalent. Professional qualifications (e.g., ACCA, CPA, MIA) are an advantage.

• Good communication skills and proficiency in English & Japanese Languages.

• Proficiency in reading, writing, and speaking the specific country language for business communications.

• At least 2 years of experience in transactional accounting teams within a performance-driven environment.

• Knowledge and experience with SAP or other ERP/Accounting systems.

• Experience working in a shared service center across a global or large organization is advantageous.