Sales Administrator

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Service Sales Manager

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 Job Description: Sales Admin (Short-term Project – Install-Base Data Cleansing & Update)

For temporary / project-based role, focused on power equipment install-base master data. Suitable for job posting or internal referral.

Job Title

Sales Administrator (Short-term Project | Install-Base Data Management)

Location

Shanghai

Project Duration

Approx. 1–2 Months, adjustable based on workload. Full-time preferred.

Reporting to

Service Sales manager

Responsibilities

• Clean, complete, standardize, enter and update the install-base master database
  • Power plant master data: owner name, plant name, location, unit number, installed capacity, commissioning date
  • Equipment records: model, material number, serial number, supply scope, excitation / control system type.
• Cross-source data reconciliation: extract information from emails and input information from different sales
• Master file maintenance: update central Excel sheet following standard template, apply consistent naming convention (Chinese + English) to support filtering and PivotTable analysis.
• Ad-hoc data extraction: generate filtered install-base lists by owner, region or equipment model upon sales request. No quotation work, no direct customer interface.
• Progress tracking: highlight blockers and conduct regular quality check-ins.

Requirements

• Advanced Excel skills: VLOOKUP / XLOOKUP, PivotTable, filter, deduplication, conditional formatting and basic data validation. Bulk data processing capability is a plus.
• Meticulous and rigorous; high attention to codes, material numbers and serial numbers with low error tolerance. Experience in industrial equipment, power / automation or spare parts ledger management preferred.
• Able to read basic commercial documents including PO,  and delivery slips; familiar with basic technical English terms.
• Good communication; proactively escalate ambiguities instead of guessing or filling data without confirmation.
• No proposal drafting, customer reception or business travel required.

Deliverables

• Standardized install-base master Excel ledger (aligned field definition)
• Exception log (missing / conflicting data for sales & customer validation)
• Well-structured archive folder with properly named supporting documents

Additional Notes

• This is a data-focused short-term project, not a permanent Sales Admin role. No sales KPIs.
• Onboarding package will be provided: existing template, field glossary and reference samples.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?

Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.