Executive Administrative Assistant

Job Description

Any plausible pathway to the goals of the Paris Agreement includes the preservation of the Earth’s natural carbon sinks.  On land, the most important of these sinks are tropical forests, which hold nearly half of terrestrial carbon and biodiversity.  Their destruction for unsustainable agriculture and timber creates 10-15% of anthropogenic carbon emissions – more than the entire European Union.

Emergent is a mission-focused focused non-profit designed to create a pathway to zero tropical deforestation. Emergent acts as an intermediary between forest countries and the private sector, facilitating transactions of high-integrity carbon credits from national-scale forest protection programs.  Backed by a coalition of governments, NGOs, and major corporations, Emergent is catalyzing a market that will channel billions of dollars of new funding into tropical forest protection and sustainable development. More information on Emergent and its approach is below.

The Executive Assistant (EA) will report to the Chief Finance and Operations Officer and work closely with other members of the leadership team as well as the Senior Executive Assistant based in Barcelona.  The EA is responsible for all administrative functions supporting the Emergent Leadership team.

The ideal candidate will be a culture champion who is organized and detail oriented, promoting the company’s core values and helping support the full team.

You will join an exciting organization that deeply cares about growing with people who question assumptions, have strong judgement, execute fast, take ownership, act responsibly, help the team advance and improve its standards.

Responsibilities

This position is based in the US, preferably in the New York metropolitan area and will support employees in various countries around the globe (i.e., US, UK, & Spain in particular).  The EA is a key member of the organization and supports our full staff in various administrative responsibilities including but not limited to:

·         Arrange virtual office meetings

·         Arrange external meetings with various stakeholders

·         Calendar management of multiple leaders with MS Outlook Calendar

·         Set up videoconferences (domestic, international; from small to very large in scope)

·         Document minutes of meetings, document support and MS Excel file management

·         Travel booking, coordination, approvals (domestic and international air, hotel, car)               and visa support

·         Time & Expense and Invoice Reporting and Reconciliation

·         Assist with new employee onboarding and new hire orientation support

-          Other duties as assigned

Qualifications

●       Minimum 3-years of experience in a professional business support role

●       Demonstrated ability to interact effectively with all the levels of an organization.

●       Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams

●       Excellent project management skills.

●       Strong organizational skills required, including good time management skills and responsiveness

●       Excellent communication skills (both written and oral)

●       Ability and comfort interacting with all levels of the organization

●       Strong attention to detail

●       Motivated Team player with a positive attitude who works well in a fast-paced environment

●       Successful track record of managing competing priorities effectively through a proactive approach

●      Candidate should be flexible / willing to work across this delivery landscape which includes and not limited to remote and on-site office work.

Additional Information

Applicants must have work authorization in the US.

Emergent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, local or other applicable laws.

Please include your cover letter and resume as a single PDF document when applying.