Accounts Payable Analyst

Job Description

he Accounts Payable Analyst is responsible for ensuring invoice processing is timely, accurate, and complete. Make sure all invoices are reconciled and match purchase orders and resolve disputes with the departments/suppliers directly.

Key Responsibilities:

• Analyze & process invoices to ensure that vendor payables are in accordance to contract terms and within predetermined performance measurements.
• prepare weekly payment reports (check/wires)

• Manage vendor/supplier accounts, responding to payment inquiries, and flagging potential issues

• holds & price differences

• create chargebacks to suppliers

• Reconcile statements of account

• Control un-posted (curated) cash for pre-payments – confirming with supplier why a pre-payment

• Performs research of outstanding invoice payments, complete payment upon confirmation.

• Process monthly commission payment

• Liaise with management, providing updates and consistent communications addressing needs promptly

• Other duties as assigned (filing invoices, etc.)

Complexity:

This position has the authority to interpret contracts to ensure invoices are accurate and performance measures are met. Will make sound, independent judgments within established policies and guidelines.

• Confirming payment is made correctly to supplier via check/wire

• Working independent – given the goal and handling the task to completion

• Gaining financial knowledge and history of our suppliers due to processing invoices and releasing funds to those suppliers.

Scope/Financial Responsibility:

Provide support to financial teams and complete the following duties: reviewing transactions, analyzing invoices, liaising between vendors, handling wire transfers, match to purchase orders, preparing monthly accrual, resulting in managing companies financial output to assure that monies are being spent correctly and terminate incorrect billing.

Qualifications

Abilities/Key Competencies/Skills:

• Demonstrate strong interpersonal and oral/written communication skills with all levels of management, co-workers and suppliers

• Excellent time management and organizational skills, with attention to detail and the ability to handle multiple, competing priorities

• Ability to problem solve and be resolution oriented

• Strong collaborative and team building skills; ability to build cooperative relationships

• Demonstrated ability to take initiative in providing new ideas to improve process efficiencies and to support departmental goals

Experience/Certifications/Education:

• High School Degree or equivalent; Associate’s degree preferred

• 5-10 years’ finance experience with a minimum of 5 years’ experience in Accounts Payable

• Proficiency in Microsoft Office products (Excel & Word) and Google suite of products

Additional Information

This job description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.