inDrive

Global ride-hailing platform with fare negotiation

Business Assistant

Executive SupportUpdated on Nov 13

Full-timeAlmaty, KazakhstanNo salary listedHybrid

About the Job

Requirements

A Bachelor’s degree or above is required; additional training in project management, business administration, or business process management is specified.
At least 3 years of experience as a Business Assistant, Executive Assistant, or in a similar role is required.
Hands-on experience supporting senior management is required.
Experience in international companies, foundations, or nonprofit organizations is required.
Proficiency with Google Workspace, including Docs, Sheets, Slides, Calendar, and Drive, and Microsoft Office is required.
Knowledge of business correspondence and preparing documents, presentations, and reports is required.
Knowledge of schedule management, prioritization, and deadline control is required.
Experience organizing meetings, taking minutes, and recording decisions is required.
Familiarity with digital communication and task-management tools is required.
Familiarity with AI tools such as Claude, ChatGPT, or similar is required.
Proficiency with spreadsheets for reporting and data processing is required.
Russian and English proficiency at B2 level or higher is required.
The role requires organization and time-management skills, proactivity and independence, responsibility, communication and diplomacy, attention to detail, flexibility, the ability to handle changing priorities, work under pressure and multitask, confidentiality, and professional ethics.

Responsibilities

Manage the Director’s calendar by scheduling meetings, appointments, and business events according to priorities and deadlines.
Keep the Director informed about upcoming events, important tasks, and schedule changes.
Coordinate the Director’s business travel, including travel and visa requests.
Record the Director’s assignments, assign responsible employees, and monitor deadlines.
Maintain a task tracker, remind responsible employees of deadlines, and update the Director on progress.
Prepare regular summary reports on completed, ongoing, and pending tasks that need the Director’s attention or decision.
Coordinate communication between the Director, internal teams, partners, and external organizations.
Organize meetings, prepare agendas, record key decisions, and follow up on agreed actions.
Manage business correspondence in Russian and English.
Prepare letters, official documents, presentations, spreadsheets, and reports.
Collect documents for the Director’s review and signature and ensure they are approved and signed on time.
Collect and analyze information from the Foundation’s departments to support the Director’s decisions.
Maintain business records and documents while ensuring confidentiality.
Help improve administrative processes and introduce tools that make the Director’s work more efficient.

We are seeking a Business Assistant to support the Director of the inVision Foundation. The role manages the Director’s schedule, coordinates communication with employees, partners and external organizations, prepares materials for meetings and decision-making, and tracks tasks and deadlines to make sure agreed actions are completed on time.

Manage the Director’s calendar: schedule meetings, appointments and business events based on priorities and deadlines.
Keep the Director informed of upcoming events, important tasks and schedule changes.
Coordinate the Director’s business travel, including travel and visa requests.
Record the Director’s assignments, assign responsible employees and monitor deadlines.
Maintain a task tracker, remind responsible employees of deadlines and update the Director on progress.
Prepare regular summary reports on completed, ongoing and pending tasks that need the Director’s attention or decision.
Coordinate communication between the Director, internal teams, partners and external organizations.
Organize meetings, prepare agendas, record key decisions and follow up on agreed actions.
Manage business correspondence in Russian and English.
Prepare letters, official documents, presentations, spreadsheets and reports.
Collect documents for the Director’s review and signature and make sure they are approved and signed on time.
Collect and analyze information from the Foundation’s departments to support the Director’s decisions.
Maintain business records and documents and ensure confidentiality.
Help improve administrative processes and introduce tools that make the Director’s work more efficient.

Education: Bachelor’s degree or above; additional training in project management, business administration or business process management

Experience: 3+ years as a Business Assistant, Executive Assistant or in a similar role; hands-on experience supporting senior management; experience in international companies, foundations or non-profit organizations

Knowledge and skills:

Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and Microsoft Office
Business correspondence and preparation of documents, presentations and reports
Schedule management, prioritization and deadline control
Organizing meetings, taking minutes and recording decisions
Digital communication and task management tools
AI tools (Claude, ChatGPT and similar)
Spreadsheets for reporting and data processing

Languages: Russian and English (B2 or higher)

Key Competencies

Organization and time management
Proactivity and independence: anticipates the Director’s needs without constant supervision
Responsibility and meeting deadlines
Communication and diplomacy
Attention to detail
Flexibility and ability to handle changing priorities
Ability to work under pressure and multitask
Confidentiality and professional ethics

About the Company

inDrive

Global ride-hailing platform with fare negotiation

inDrive operates a global mobility and urban services platform that connects passengers with independent drivers through a fare-negotiation system. Riders propose a trip price, and nearby drivers can accept, decline, or counteroffer, creating a peer-to-peer ride-hailing model. The service has expanded to intercity rides, delivery and cargo, groceries, advertising, and driver-focused fintech within its app. Unlike typical ride-hailing apps that use fixed fares, inDrive enables price negotiation and direct driver-rider interaction, and it pursues growth through a venture arm that funds ride-hailing-adjacent startups in emerging markets. This broader strategy aims to build a super-app for urban and gig-economy needs, with the goal of offering a wide range of mobility and urban services in 48 countries.

Company size: 10,001+
Company stage: Debt Financing
Total funding: $532M
Headquarters: Mountain View, CA
Founded: 2012

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