Accounts Payable

Job Description

Job Description

• Responsible for maintaining complete and accurate records of all financial transactions related to hotel vendors, suppliers, and operational expenses in compliance with Pullman brand standards and local regulations.

• Receive, verify, and match all vendor invoices, purchase orders, and receiving reports prior to processing to ensure operational accuracy.

• Ensure proper authorization, coding, and managerial approval for all operational and capital expenses.

• Prepare and process accurate and timely payment runs via bank transfer, cheque, or other authorized payment methods.

• Reconcile vendor statements regularly and resolve any billing errors, discrepancies, or disputed invoices promptly.

• Maintain the accounts payable ledger and ensure accurate posting into the hotel financial system.

• Prepare month-end accounts payable aging reports, accruals, and balance sheet reconciliations within designated deadlines.

• Ensure proper tax compliance, including withholding tax deductions and VAT handling on vendor payments.

• Maintain well-organized electronic and physical filing systems for all financial documents to support internal and external audits.

• Coordinate closely with Purchasing, Receiving, and Department Heads regarding receiving discrepancies, pricing mismatches, or delayed document submissions.

• Provide professional and timely customer service to internal and external stakeholders regarding all payment inquiries.

Qualifications

Qualifications & Requirements

• Minimum of two to three years of working experience in accounting, specifically within a five-star hotel or hospitality industry background.

• Proficient in using hotel financial software and enterprise resource planning systems.

• Advanced proficiency in Microsoft Excel, including data analysis and reporting functions.

• Strong understanding of local tax regulations, VAT, withholding taxes, and general accounting principles.

• High level of accuracy, strong attention to detail, and solid numerical skills.

• Excellent organizational skills with the ability to handle high-volume data and meet strict monthly deadlines.

• Strong communication and interpersonal skills for cross-departmental collaboration.

• Fluent in both written and spoken English and the local language.

Additional Information