Contract Administrator

Overview

At ITA International, we’re a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities. 

With a global presence and a passionate team of over 200 ITAers, we’re driven by mission success for our customers, “In The Arena.” Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering – enabling data and tech-enabled solutions that deliver real value. 

Join our impactful journey at ITA International. As Theodore Roosevelt said, “The credit belongs to the man who is actually in the arena.” We’re here, standing beside our customers, ready to serve and succeed. 

ITA is seeking a Contract Administrator to join the team supporting our Headquarters in Newport News, Virginia.

Responsibilities

The Contract Administrator will play a key role in supporting a wide range of contracting activities. This includes involvement in proposal development, administration, and close-out processes to ensure maximization of business results and adherence to corporate policy and government regulations. 

Primary duties include but are not limited to: 

• Draft and receive customer correspondence, ensuring coordination between external customers and internal customers. 

• Track contract actions, milestones, and reporting deadlines to support timely execution 

• Draft and receive customer correspondence, ensuring coordination between external customers and internal customers. 

• Prepare, route, and track contract awards and modifications and other related documents 

• Review and analysis of Requests For Proposals (RFPs) 

• Assist with invoice processing 

• Review all types of government contract awards and prime contractor awards, including analyzing and evaluating terms and funding, reviewing for compliance with bid, negotiating provisions, and mitigating risk. 

• Serves as a liaison between internal customers, external government personnel and teaming partners  

• Draft and receive customer correspondence, ensuring coordination between external customers and internal customers. 

• Coordinate with internal stakeholders to gather, verify, and organize contract-related information 

• Administer contracts and subcontracts reports and deliverable requirements to the customer when necessary 

• Assist with contract close-out activities, as required 

• Learn to monitor assigned subcontractor performance and funding; assist with the negotiation and coordination of subcontract modifications, and subcontract close-out activities, as required 

• Support and develop positive working relationships with contracting officers of the U.S. government, prime contractors, the DCMA and other related organizations 

• Assist with special projects, as assigned 

Qualifications

• Bachelor's degree in business, finance, or related field.  

• 3+ years’ experience 

• Strong knowledge of professional business administration processes.  

• Exposure to and knowledge of the legal implications of contract compliance. 

• Superior time management skills and proven ability to multitask 

• Proficient in Microsoft Office, specifically MS Word, Excel. 

• Strong Organizational skills and follow-through, internally and externally, to provide a positive customer or stakeholder experience 

• Excellent verbal, interpersonal and written communication skills 

• Ability to work in a team environment 

• Self-directed with the ability to work with a sense of urgency to complete tasks and meet deadlines 

• Ability to handle confidential documents and information. 

 Desired qualifications: 

• Knowledge of contractual requirements related to Department of Defense contracts 

• Contracts management exposure 

• Knowledge of Deltek CostPoint 

• Proficiency in Power BI or data visualization tools. 

Benefit and Compensation Transparency

ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including:

• Medical, dental and vision plans
• Life Insurance
• Short Term Disability insurance (where applicable)
• Voluntary ancillary benefit options
• 401k retirement benefits with employer matching contributions

Pay range for this position is $44,000 - $61,000 annually.

This position has a broad compensation range due to the complexities of government contracting, including contract pricing, labor category requirements, funding parameters, and varying levels of candidate experience and qualifications.

Application and Employment at ITA International

ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at [email protected].