Administrative Assistant with Bookkeeping

Admin Assistant w/ Bookkeeping (Hybrid)

Prime System Solutions · Quezon City, Philippines (Hybrid) · Full-time · Posted 2026-11-10

Workplace: hybrid

Department: Client

Description

⏰ Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)
• Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: (GreatWork Studio) ABDC Building, Sct. Rallos, cor Sct. Tuason St, Diliman, Quezon City, Metro Manila

🏢 Job Summary:

We're looking for a Bookkeeping & Administrative Assistant to join our team! In this role, you’ll work directly with our administrative team and the President of the company. The ideal candidate is a driven, hardworking, detail-oriented team player who can work independently and is comfortable in a start-up environment. If you love checklists, deadlines, and making sure nothing falls through the cracks, we want to hear from you.

🔑 Key Responsibilities:

• Review and process purchasing and shipping requests
• Maintain inventory in a timely and accurate manner
• Assist with processing payroll each pay cycle
• Prepare client and internal data reports and notices
• Assist the bookkeeping department with day-to-day tasks
• Handle various invoicing tasks
• Track government filings and ensure deadlines are met
• Assist in maintaining the integrity of the company’s database
• Answer the phone, take detailed messages, and route calls
• Take on ongoing ad hoc projects as requested

Requirements

💡 Skills, Knowledge, and Expertise

The ideal candidate should demonstrate the following skills and qualifications:

• Strong Excel/Sheets experience is a must.
• Exposure to Microsoft Office and Google Workspace.
• Strong organizational and multi-tasking skills.
• Excellent interpersonal and communication skills.
• True team player with the ability to work independently.
• Ability to learn quickly in a start-up environment.
• Reliable, punctual, responsible, and possesses a positive attitude.
• Detail oriented, with the discipline to manage a recurring calendar of daily, weekly, monthly, and quarterly deadlines.
• Comfortable handling confidential financial and personnel information with discretion.

PLEASE APPLY ONLY IF YOU HAVE RELEVANT EXPERIENCE. APPLICANTS WITHOUT RELEVANT EXPERIENCE WILL NOT BE CONTACTED.

Benefits

💻 Why You'll Love Working with Us:

• Prime Office Location Convenient location with easy access to public transportation, dining, and nearby establishments.
• Modern Workspace Enjoy a comfortable, well-equipped office with modern amenities.
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.

🚨 NOTE:

This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.

Apply

Apply at Prime System Solutions

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