Marketing Administrator

Job Req ID: 29831

About Supermicro:

Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are amongst the fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer many new positions to the technology community.  We seek talented, passionate, and committed engineers, technologists, and business leaders to join us to drive accelerated growth and technology-led innovation in the global marketplace.

Job Summary:

Supermicro seeks a mid-level Marketing Coordinator with 4-5 years of experience to manage contracts, approvals, and paperwork supporting marketing activities, especially events and trade shows. The role focuses on the full lifecycle of contractual documents, internal approval workflows, compliance documentation, and accurate record-keeping, enabling the marketing team to concentrate on core responsibilities.

Essential Duties and Responsibilities:

• Draft, review, track, and file contracts, agreements, and related commercial documents with venues, vendors, and agencies.
• Coordinate internal approval processes for contracts, budgets, purchase orders, and expenses in line with company policy; liaise with Legal department, as required.
• Source and work with local suppliers to produce branded giveaways and promotional material.
• Process and maintain purchase orders, invoices, expense claims, and payment documentation; liaise with Finance and Procurement departments, as required.
• Keep complete, audit-ready records of all contracts, approvals, and supporting paperwork.
• Monitor contract deadlines, renewals, and compliance requirements; prepare status updates and escalate issues.
• Support event- and campaign-related paperwork, including documentation collection, checklists, and post-activity records.
• Assist with formal reports on contractual commitments, budget use, and approval status.
• Ensure compliance with internal policies, data protection, and relevant regulations.
• Identify opportunities to streamline contract and approval workflows.

Qualifications:

• Bachelor’s degree preferred (or equivalent experience).
• 4–5 years of administrative experience focused on contracts, approval workflows, purchase orders/invoices, and documentation.
• Proven ability to handle commercial paperwork and multi-step approval processes accurately and on time.
• Experience in a structured corporate environment, ideally supporting marketing or operations teams.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management systems.
• Fluency in English; additional European languages an advantage.

Skills and personality

• Highly organized, detail-oriented, and process-driven.
• Clear written communication and strong follow-up skills.
• Able to manage multiple paperwork streams, meet deadlines, and maintain accuracy under pressure.
• Reliable and discreet with confidential information.
• Collaborative, proactive, and focused on continuous process improvement.

EEO Statement

Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.