HR Coordinator

External Description

LIVING OUR VALUES

All associates are guided by Our Values. Our Values are the unifying foundation of our companies.  We strive to ensure that every decision we make and every action we take demonstrates Our Values.  We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

JOB SUMMARY  

The HR Coordinator, under the leadership of the Director, Human Resources, provides administrative and operational support across key HR functions. This role partners with associates, managers, and business leaders to ensure accurate and timely maintenance of HR records and systems, coordinate onboarding activities, verify new hire documentation for completeness and compliance, and support HR programs, projects, and initiatives. The HR Coordinator plays an important role in delivering responsive HR services, maintaining data integrity, and supporting fair, consistent, and compliant employment practices.

ESSENTIAL FUNCTIONS

• Provide day-to-day administrative and operational support to the HR team, ensuring timely, accurate, and responsive delivery of HR services to associates and business leaders.
• Maintain accurate and complete associate records across HR information systems (HRIS) and other databases, including processing new hires, terminations, job changes, and other employment transactions.
• Support the onboarding process for new associates, facilitating a positive and efficient experience.
• Support the Leave of Absence process, ensuring timely, thorough communication and completion of documentation
• Review associate documentation for accuracy, completeness, and compliance with company policies and applicable employment regulations, escalating discrepancies or concerns as appropriate.
• Maintain personnel files and employment records, ensuring confidentiality, data integrity, and compliance with applicable recordkeeping and retention requirements.
• Serve as an initial point of contact for routine HR inquiries from associates and managers, providing timely assistance and directing more complex matters to the appropriate HR team member.
• Coordinate and track HR-related activities, deadlines, and compliance requirements, ensuring appropriate follow-up and timely completion of assigned tasks.
• Support the administration and coordination of HR programs and initiatives, including employee engagement, performance management, training, and other associate lifecycle activities.
• Assist with HR projects and process improvement efforts, identifying opportunities to streamline administrative workflows, strengthen data accuracy, and improve the associate experience.
• Partner with HR team members and cross-functional stakeholders to support consistent application of HR processes, policies, and procedures.
• Handle sensitive associate information with professionalism and discretion, maintaining confidentiality and supporting fair, consistent, and compliant employment practices.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; an equivalent combination of education and relevant professional experience will be considered.
• 0-3 years related HR experience or an equivalent combination of education and/or experience required.
• Must be able to work independently, meet tight deadlines, and manage multiple projects with changing priorities.
• Excellent verbal and written communication skills.
• Excellent phone etiquette.
• Strong administrative and problem solving skills.
• Highly organized and able to prioritize with attention to detail.
• Ability to routinely deal with fast changing and shifting priorities.
• Ability to multi-task and follow-up with a sense of urgency on all matters.
• Excellent interpersonal skills; ability to communicate effectively (orally and in writing) with all levels of management.
• Excellent writing, editing, proofreading and proficient typing skills.
• Ability to develop high levels of trust and maintain the highest level of discretion and confidentiality.
• Ability to promote, coordinate, and support change.
• Demonstrate proficient computer skills, including strong knowledge / experience in Excel, Microsoft Outlook, Word and Internet search capabilities.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

CERTIFICATES, LICENSES, REGISTRATIONS*

None required.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels.

TRAVEL REQUIRED

Minimal travel is required for this position (up to 10-15% of the time and on a domestic basis).

The Friedkin Group and its affiliates are equal opportunity employers and maintain drug-free workplaces by conducting pre-employment drug testing.

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