Administrative Accounting Specialist

Job Description

Interco has an opening for an Administrative Accounting Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed.

Successful candidates bring exceptional organization, attention to detail, and the ability to handle a high volume of transactions at different stages. They work confidently across multiple systems and identify incomplete or inconsistent information before it creates problems. They research discrepancies and communicate directly with suppliers, customers, and internal teams to move transactions through completion.

Qualifications

ResponsibilitiesInclude:

• Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and final accounting.
• Track purchase contracts and apply material to available contracts in the proper sequence. Update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
• Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolve exceptions and process credits, negatives, and freight adjustments. Match and enter vendor invoices for accounts payable.
• Complete domestic, export, and direct-ship trading transactions. Identify and obtain missing information and ensure required documentation is complete.
• Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer, supplier, and management reports as required. Review daily transaction and position reports and follow up on outstanding items.
• Keep electronic and physical records organized and accessible. Assist with workflow improvements, procedures, and training materials and perform other related administrative and accounting duties as assigned.

Qualifications:

• Experience in accounting administration, accounts payable, or transaction processing preferred. Similar administrative business experience will also be considered.
• Experience with QuickBooks or similar accounting software preferred. Familiarity with inventory, ERP, or warehouse management systems is also preferred.
• Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
• Exceptional attention to detail, organization, and accuracy with the ability to handle a high volume of transactions.
• Strong problem-solving and communication skills with the ability to research discrepancies and follow transactions through completion.
• High school diploma or GED required. A college degree or equivalent relevant experience is preferred.

Additional Information

Compensation:

• $60,000–$65,000 annual salary, commensurate with experience and qualifications
• 100% Company-paid Medical, Dental, Vision
• 100% Company-paid Short-Term Disability, Long-Term Disability
• Company paid $25K life insurance policy
• Accelerated paid Vacation time
• Paid vacation Christmas Eve through New Year’s Day for all employees
• 401(k) with generous company match after one year
• Annual performance review and discretionary bonus

As a matter of company policy, Interco does not sponsor employment visas or hire from out of the USA, nor does the company sponsor candidates who do not currently reside within the USA without an existing H-1B visa.

This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required. Interco reserves the right to modify this job description at any time, including assigning or reassigning job duties or eliminating this position at any time.

Candidate information will be kept confidential according to EEO guidelines. 

Work remotely: No