Yale Advisors

Brokerage and financing for manufactured housing communities

Office Manager & Executive Assistant to the CEO

Executive Support +1Confirmed live in the last 24 hours

Full-timeMiami, FL, USA$65k - $80k

About the Job

Requirements

Previous experience in an office manager, executive assistant, or administrative support role.
Experience in real estate or a professional services environment is a plus.
Strong organizational and time-management skills with the ability to multitask.
Proficiency in Microsoft Office and Google Workspace.
Clear, professional written and verbal communication skills.
Friendly, dependable, and proactive demeanor.
High attention to detail and strong follow-through.

Responsibilities

Oversee daily office operations and serve as the main point of contact for office needs.
Manage office vendors, service providers, and landlord communications.
Review and submit invoices, recurring bills, and association dues for payment.
Track office expenses and due dates to ensure timely payments.
Order and maintain office supplies, equipment, and services.
Coordinate office maintenance and IT support as needed.
Manage inbound and outbound mail and shipping.
Greet visitors and assist with in-office meetings and interviews.
Schedule internal meetings, interviews, and executive appointments.
Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials.
Assist with on-site conference support as needed.
Manage the CEO’s calendar, meetings, and scheduling priorities.
Coordinate domestic travel, accommodations, and transportation.
Prepare itineraries and assist with logistics for conferences, meetings, and events.
Assist with occasional errands and daily tasks to support a smooth workflow.
Handle confidential and time-sensitive information with discretion.

Desired Qualifications

Adobe Creative Suite experience.

Office Manager & Executive Assistant to the CEO

Yale Advisors · Miami, United States · Full-time · Posted 2026-08-10

Salary: USD 65,000–80,000

Workplace: on_site

Description

Office Manager & Executive Assistant to the CEO

Yale Realty & Capital Advisors

Position Summary

Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $8B in transactions and is the most awarded firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., Yale provides unmatched expertise to owners and investors nationwide.

We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support.

This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday–Friday from 10:00 AM to 6:00 PM with a starting salary range of $65,000–$80,000 depending on experience and overall strength of application.

Responsibilities

Office Management

Oversee daily office operations and serve as the main point of contact for office needs
Manage office vendors, service providers, and landlord communications
Review and submit invoices, recurring bills, and association dues for payment
Track office expenses and due dates to ensure timely payments
Order and maintain office supplies, equipment, and services
Coordinate office maintenance and IT support as needed
Manage inbound and outbound mail and shipping
Greet visitors and assist with in-office meetings and interviews

Scheduling & Conference Coordination

Schedule internal meetings, interviews, and executive appointments
Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials
Assist with on-site conference support as needed

Executive Assistant to the CEO

Manage the CEO’s calendar, meetings, and scheduling priorities
Coordinate domestic travel, accommodations, and transportation
Prepare itineraries and assist with logistics for conferences, meetings, and events
Assist with occasional errands and daily tasks to support a smooth workflow
Handle confidential and time-sensitive information with discretion

Requirements

Previous experience in an office manager, executive assistant, or administrative support role
Experience in real estate or a professional services environment is a plus
Strong organizational and time-management skills with the ability to multitask
Proficiency in Microsoft Office and Google Workspace
Adobe Creative Suite experience is a plus
Clear, professional written and verbal communication skills
Friendly, dependable, and proactive demeanor
High attention to detail and strong follow-through

Apply

Apply at Yale Advisors

About the Company

Yale Advisors

Brokerage and financing for manufactured housing communities

Yale Advisors is a boutique real estate advisory firm that provides brokerage and financing services for manufactured housing communities and RV resorts. Its offerings bring together buying/selling assistance and funding options, helping owners and investors complete transactions. The team operates nationwide with regional representatives in every area, ensuring hands-on support at each step of a deal from initial inquiry to closing. The company differentiates itself by its specialized focus on MHCs and RV resorts, its award-winning track record, and its fully integrated approach that combines market expertise, transaction execution, and financing under one roof. The goal is to deliver first-class service and expert guidance to clients, enabling smoother transactions and better outcomes for property owners and investors.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Miami, FL
Founded: 2012

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