Faculty Affairs Administrative Coordinator

Job Title

CEHD Faculty Affairs - Administrative Coordinator

Agency

Texas A&M University

Department

Dean of Education

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

The College of Education and Human Development (CEHD) is committed to enhancing educational achievement and health outcomes, fostering innovation and development, and influencing policy and practice in the fields of education, health, sport, business and government. Now the fourth largest school at Texas A&M University with nearly 7,000 enrolled students, we are not just a school for teachers. We are a school for leaders not just in education, but also business, sport, health, and government. To learn more, visit us at

https://education.tamu.edu/about/

What we want

The College of Education and Human Development has a career opportunity for a CEHD Faculty Affairs - Administrative Coordinator who will provide administrative support for the CEHD Faculty Affairs group to include the exercise of discretion and independent judgment with respect to matters of significance. If you meet the qualifications stated below and this job description sounds appealing, we invite you to apply to be considered for this great opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

• Bachelor's degree.
• Three years of experience in office administration.

Preferred Qualifications:

• Experience with Interfolio and faculty hiring.

Required Special Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and presentation applications.

Essential Duties/Tasks

Faculty Hiring Coordination

• Coordinates faculty line proposal packets and initiate the faculty tracking sheet for the hires.
• Assist with the cross-functional coordination of the Pre-Hire Search Plan.
• Review/initial process with the annual college faculty hiring process.
• Coordinates the search plan approvals within the College of Education and Human Development (CEHD) in the Pre-Hiring Interview stage, assist with the process of certifying the candidate pool, requesting permission to interview, and recommendations to hire memos for CEHD.
• Ensures pre-hiring coordination adheres to department and University wide policies and procedures.
• Coordinates the administrative processes for hiring, for each department to include documentation, Laserfiche processes, degree verifications, selective service forms, and criminal background checks.
• Ensures administrative processes adhere to office procedures.
• Assist with drafting the new faculty offer letters. Monitors hiring timelines and identifies issues.
• Updates lnterfolio and hiring flow to process the candidate hire.

Administrative

• Monitor CEHD communication in the shared email and in the Adobe account for the faculty affairs group and the common faculty affairs email.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Coordinates the maintenance of office supplies and equipment.
• Coordinates office records retention and maintains office references and resources materials.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Assit with faculty and staff in-excess requests.

Event Coordination

• Coordinates faculty affairs office new faculty events.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants:  

Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.