Lilly & Associates International

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeDoral, FL, USANo salary listedIn-person

About the Job

Requirements

An Associate's degree is required.
Two years of related experience are required.
Confidentiality is required.
The role requires technical capacity, personal effectiveness and credibility, thoroughness, collaboration, communication proficiency, and flexibility.

Responsibilities

Prepare correspondence, memoranda, reports, and requested reports from managers for review.
Schedule and maintain calendars of appointments, meetings, and travel itineraries using Outlook Calendar, and coordinate related arrangements for supported managers.
Answer and screen phone calls, prioritizing time-sensitive and urgent calls, and resolve routine and some complex inquiries.
Arrange videoconferences and teleconferences.
Schedule meetings at multiple offices and offsite meetings across multiple time zones.
Maintain physical and electronic archives of reports.

Job Description

Founded in 1996, LILLY + Associates International is a multinational shipping and logistics services company, specializing in ocean freight. The company is headquartered in Miami, Florida and operates wholly-owned offices in North America, Central/South America and Asia. With employees and agents around the world, LILLY offers competitive import and export rates with effective door-to-door transportation and logistics solutions

Essential Functions

Prepares correspondence, memoranda, reports or request reports from various managers for review

Schedules and maintains calendar of appointments (via outlook calendar), meetings and travel itineraries, and coordinates related arrangements for supported managers

Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries.

Arranges video-conferences/teleconferences.

Schedules meetings at multiple offices and all offsite meetings in multiple time zones.

Physical archives as well as electronic archives of all reports

Confidentiality a must

Qualifications

Technical Capacity

Personal Effectiveness/Credibility

Thoroughness

Collaboration Skills

Communication Proficiency

Flexibility

Associate's degree

Two years of related experience

Additional Information

Salary competitive. Generous benefits + time off ( medical, dental, vision, life, supplemental insurance, and 401k package)

About the Company

Lilly & Associates International

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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