People Operations Coordinator

Position Overview

PINE Advisor Solutions, a Centralis Company, is seeking a People Operations Coordinator to join our People Operations team in Denver. This individual will support the People Operations team in running HR administration, new hire setup, and the day-to-day operations of PINE's Denver office.

In this role, you will support onboarding and offboarding, keep employee data and HR records accurate, own building and facilities logistics, and help deliver PINE's events and training programs. You will work closely with our HR Generalist, IT and outside vendors, gaining hands-on exposure to the full employee lifecycle at a growing financial services firm.

This is a strong opportunity for an organized, detail-oriented recent graduate to launch an HR and Office Operations career with visibility across the firm and a clear path to grow within the People Operation function.

About PINE

PINE Advisor Solutions ("PINE") is a dynamic and fast-growing organization that provides institutional-quality outsourced solutions for funds and investment managers. Our team is driven by the belief that we are contributing to something remarkable.

At PINE, we prioritize client service and a collaborative culture. The ideal candidate will be motivated, detail-oriented, eager to learn, and thrive in a high-performing and supportive environment. Our culture is built around an “all for one and one for all” philosophy. Your contributions matter, and we are a team that embraces challenges and believes in growing through doing. 

Responsibilities:

• Support onboarding and offboarding administration, including trackers, new hire paperwork, Justworks setup and state-specific requirements.

• Coordinate new hire technology with our IT vendor: order laptops and peripherals, ship equipment to remote hires, confirm on-time arrival and manage returns.

• Lead first-day building tours and setup meetings, including a walkthrough of PINE's core systems.

• Maintain employee data in Justworks, the employee directory and the org chart, and support HR reporting.

• Monitor the People Operations inbox and handle routine HR administration, including employment verifications, state mail and name changes.

• Support recruiting logistics, including interview scheduling, candidate communication and final-round interview setup in Denver.

• Support training and development programs by scheduling sessions and tracking completions.

• Serve as the main contact for building management and office vendors, and manage office access cards, parking passes and building amenities.

• Keep the office organized and stocked, including daily walkthroughs, monthly restocks, furniture purchasing and new desk setups.

• Greet clients, visitors and candidates, answer and route calls, and manage mail and packages.

• Support company events, including the holiday party, lunch & learns, all-team meetings, birthdays and recognition, and arrange travel for remote employees visiting Denver.

• Provide administrative support to leadership, including client gifts, mailings and meeting setup.

• Track office spend against budget and support reconciliations.

• Serve on the office emergency team, including warden duties, trainings and first aid supplies.

Qualifications:

• Bachelor's degree in Human Resources, Business or a related field.

• 0-1 years of experience; HR or office internships are a plus.

• Highly organized and detail-oriented, with the ability to manage multiple priorities.

• Professional, service-minded communicator comfortable working with employees, leadership, vendors and visitors.

• Proficiency in Microsoft 365 and comfort learning new systems such as Justworks and Greenhouse.

• Discretion and sound judgment when handling confidential employee information.

Hybrid Work Model

• In office Monday through Wednesday at PINE's Denver office each week

• Additional in-office days may be required for office events and during the 90-day training period

Salary:  $50,000 - $58,000

Actual compensation will be determined based on experience, qualifications, and other job-related factors. This position may also be eligible for discretionary bonus compensation.

Employee Benefits

• Health Insurance – we cover 100% of the cost for employees

• A comprehensive selection of medical, dental, and vision health plans

• Life and disability insurance

• 401(k) savings plan

• Unlimited vacation policy

• Paid maternity and paternity leave

What You Can Expect From PINE

Work-life Balance

• We trust you to be the expert on creating an environment that allows you to bring your best self to work. With unlimited vacation and flexible work-from-home options, we encourage a work-life balance that brings out the best in our team.

Be a Leader

• At PINE, we prioritize ensuring that each team member has the chance to emerge as a leader and make substantial contributions to our company.

Experience an Environment of Learning

• We place an emphasis on learning from each other and celebrating our unique expertise. There are abundant opportunities to learn and hone new skills. 
  

PINE Advisor Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy), age, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This position is expected to remain open for approximately two weeks. The posting may close sooner if the position is filled or if a sufficient number of qualified applicants are received.