Hillview Community Living Center

Operates a skilled nursing and rehabilitation center

Business Office Manager

Accounts Payable/ReceivablePosted on Nov 11

Full-timeDresden, TN, USANo salary listedIn-person

About the Job

Requirements

Ability to communicate and enforce policies and procedures with the team.
Ability to maintain and comply with the CES Accounting Manual.
Ability to record payments accurately in the cash receipts journal and resident accounts and verify daily deposit tickets.
Ability to maintain financial files, admissions logs, and employee records, including records for contract service employees.
Ability to monitor accounts receivable, pursue delinquent accounts, and report collection efforts to the Administrator in accordance with company policies.
Ability to coordinate resident admissions and complete admission forms in a timely manner with the Administrator, Director of Nursing, and other team members.
Ability to coordinate residents’ Medicaid and Medicare qualification processes with Social Services and local agencies.
Ability to prepare manual check requests and forward copies of bills to the appropriate contact person.
Ability to interpret employee policies, procedures, and benefits.
Ability to screen applicants, make interview recommendations, coordinate drug testing, and manage pre-offer, post-offer, onboarding, and initial orientation processes.
Ability to maintain adequate supplies of drug testing kits and office supplies.
Ability to advise on day-to-day employee-related issues.
Ability to process payroll and handle payroll-related issues, benefits enrollment, wage verifications, unemployment claims, garnishments, and workers’ compensation documentation and claims.
Ability to maintain resident accounting records, census information, medical billing, accounts receivable, and resident accounts receivable statements.

Responsibilities

Work with the management company’s Billing Analyst to ensure all ancillary services are entered for monthly billing.
Record payments received in the appropriate cash receipts journal and resident account.
Verify the accuracy of each daily deposit ticket against the cash receipts journal.
Monitor and collect accounts receivable, reporting delinquent-account collection efforts to the Administrator in accordance with company collection policies.
Assist in admitting residents and completing required admission forms in coordination with the Administrator, Director of Nursing, and other team members.
Assist with resident Medicaid and Medicare qualification processes in coordination with Social Services and appropriate local agencies.
Create manual check requests for accounts payable when needed and send copies of bills to the appropriate contact person.
Meet with families regarding past-due balances and send collection letters as needed for unpaid balances.
Review applications and recommend candidates to department heads for interviews.
Place recruitment advertisements, screen applicants, and coordinate drug testing.
Complete pre-offer, post-offer, onboarding, and initial orientation processes, including for contract staff.
Order drug-testing kits and maintain an adequate supply for the facility.
Serve as a day-to-day advisor on employee-related issues and present in-service education programs on employee policies and benefits.
Attend regional meetings as needed.
Coordinate payroll processing and address payroll issues.
Complete required documentation and monitor workers’ compensation claims in coordination with CES Human Resources.
Serve as the primary correspondent for wage verifications, unemployment claims, and garnishments.
Maintain office supplies and answer the facility phone.

Description

The Business Office Manager works directly with all residents, family and

employees. Responsible for the timely input of information within the accounting systems and the

management office. Directly involved in the maintenance of trust accounting records, census information,

medical billing, timely collection of accounts receivable from all payor sources, and resident accounts

receivable statements. Manages all aspects of payroll and human resources to ensure all processes and

policies are performed.

Requirements

Work with management company (CES) Billing Analyst to ensure all ancillaries are input for monthly billing.
Responsible for all policies and procedures to be communicated to team and enforced.
Maintain, understand, and comply with the CES Accounting Manual.
Record payments received to appropriate cash receipts journal and resident account.
Verify accuracy of daily deposit ticket with cash receipts journal.
Maintain a financial file on each resident.
Monitor and collect accounts receivable (report delinquent account collection efforts to Administrator in accordance with company collection policies).
Maintain admissions log.
Assist in admission of residents in coordination with Administrator, Director of Nursing, and other team members to assure all necessary admission forms are completed on a timely basis.
Assist with resident Medicaid/Medicare qualification process in coordination with Social Services and appropriate local agencies.
Work with CES accounts payable by creating manual check requests when needed and by making copies of all bills and sending to contact person.
Meet with families requesting past due balances.
Send collection letters as needed for paid balances.
Interpret employee policy and procedure manual and benefits.
Review applications and make recommendations to department heads for interviews.
Place ads for recruiting purposes, conduct applicant screenings, and coordinate drug testing.
Responsible for pre-offer, post-offer, on-boarding, and completing initial orientation material, including contract staff.
Order drug testing kits from CES and maintain adequate quantity of drug testing kits for facility.
Monitor and maintain all employee records/files, including contract service employees.
Serve as advisor on day-to-day basis for employee related issues.
Present in-service education programs on new and existing employee policy and/or benefits.
Attend Regional meetings, as needed.
Serve as point of contact for all payroll processing and issues.
Complete all necessary documentation and monitor all worker’s compensation claims in coordination with CES Human Resources.
Responsible for benefits enrollment.
Primary correspondent for wage verifications, unemployment claims, and garnishments.
Maintain office supplies and answers phone for facility.

About the Company

Hillview Community Living Center

Operates a skilled nursing and rehabilitation center

Hillview Community Living Center operates a skilled nursing facility for older adults who need ongoing medical care or rehabilitation after illness or injury. Residents receive individualized care plans, round-the-clock nursing support and physical, occupational and speech therapy focused on mobility, daily activities and communication. The center combines clinical care with residential accommodation, meals adapted to dietary needs and social activities that involve local community groups. It accepts Medicare, Tennessee Medicaid for people enrolled in Choices 1, and several commercial health plans to pay for care. Hillview operates in Dresden, Tennessee, and is managed by Community Eldercare Services.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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