Student Office Assistant Intern
Oregon State University
Student Office Assistant Intern
Oregon State University
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.
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When applying you will be required to attach the following electronic documents:
● A Resume
● A Cover Letter
For additional information please contact: Amber Gordon at [email protected]
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Office Assistant position for the College of Pharmacy at Oregon State University (OSU).
The Student Office Assistant at the Oregon State University College of Pharmacy, located in the OHSU Robertson Life Sciences Building (RLSB) on the South Waterfront in Portland, Oregon. The position plays a crucial role in the main office, serving as the primary point of contact for visitors, students, faculty, and staff, and providing administrative and operational support for academic program.
Position Duties
Administrative and Operational:
Greet and assist visitors, students, faculty, and staff, and direct them to appropriate resources
Answer phone calls and reply to emails
Assist with mail and package deliveries
Take inventory and order supplies using the eProcurement System (Workday)
Photocopy and scan various documents
Assist with exam formatting and printing
Issue electronic guest parking passes and validate parking
Backup classroom technology support
Other general administrative tasks as needed
Events/Projects:
Prepare materials and supplies for various events
Assist faculty with projects (ex: lab clean-outs)
Janitorial:
Vacuum and/or sweep floors
Clean surfaces such as tables, equipment, whiteboards, windows
Submit service requests to Facility Services, Recycling, Surplus, Mailing, and other campus partners as needed
Take out trash/cardboard
Other light janitorial tasks as needed
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:
Communication, Critical Thinking, Teamwork, Leadership
Full Employment Eligibility Requirements can be found here:https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services(OIS), and must be provided to the Student Employment Center.
Required
Ability to provide high-quality customer service.
Ability to prioritize tasks and work independently.
General computer skills (typing, email).
General Microsoft Office Suite (or similar software) experience.
Ability to pay attention to detail.
Preferred
Prior customer service or administrative experience
Prior experience with event setup
Have at least three remaining terms of student status.
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