Fleet Operations Specialist

Job Description

Job Summary

Manages day-to-day fueling operations, including on-site and contracted fueling; coordinates post- accident workflows; and oversees the processing of non-automotive surplus property. Supports the division by monitoring regulatory compliance and scheduling preventive maintenance to ensure optimal fleet readiness. Assists with service writing as needed.

Minimum Qualifications

• Two (2) years of experience in a closely related
• A valid driver’s license accepted by the State of Utah is required at the time of hire in order to operate a County vehicle.
• UST Class A/B Fuel operator certification at time of hire, or must obtain within 90

Background check

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements

Must receive a verified negative test result on a mandatory drug test before starting in this position. Will be subject to random alcohol and drug testing. May be subject to post- accident and reasonable suspicion alcohol and drug testing.

Essential Functions

The following duties and responsibilities are intended to be representative of the work performed  by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.

• Monitors inventory by tracking daily fuel levels, scheduling bulk deliveries, and reconciling fuel data.
• Maintains fuel systems by coordinating inspections, repairs, and maintenance of fuel infrastructure.
• Ensures compliance with environmental laws governing underground and aboveground storage tanks.
• Maintains testing and compliance records.
• Provides throughput tracking reports.
• Issues fuel cards to personnel and manages PIN assignments.
• Maintains fuel card asset assignment accuracy.
• Reviews and maintains fuel transaction reports.
• Facilitates the County vehicle accident process by receiving accident reports and collecting driver statements, police reports, and scene photographs.
• Coordinates vehicle repairs by serving as a liaison with commercial body shops to obtain damage estimates.
• Coordinates insurance claims by submitting required documentation to Risk Management or insurance providers.
• Tracks downtime by monitoring repair progress to return assets to service in a timely manner.
• Collects retired, non-licensed agency assets and equipment, including tools, tires, accessories, electronics, and furniture.
• Evaluates the condition of items to determine whether they should be reallocated, auctioned, or scrapped.
• Organizes public auctions by listing surplus items on government auction platforms.
• Documents disposal and maintains accurate audit logs for all disposed public property.
• Assists with physical audits of assigned vehicles.
• Coordinates motor pool allocations.
• Maintains lists of take-home vehicles.

Knowledge, Skills and Abilities (KSA)      

Knowledge of:

• • • Basic office equipment and computers
    • Working knowledge of essential word processing and spreadsheet applications
    • Automotive repair facility operations
    • Government fuel site operations
    • Inventory control
    • Vehicle sublet repairs

Skills and Abilities to:

• • • • Identify potential hazards and respond appropriately
      • Solve problems utilizing critical thinking and available resources
      • Communicate clearly verbally and in writing
      • Collaborate in a team environment

Working Conditions and Physical Requirements

Work is typically performed in a combination of environments, including a general office setting, outdoors, warehouses, and shop locations. Workdays are typically Monday through Friday.

May require lifting and carrying up to 50 pounds, as well as regular bending, standing, climbing, and reaching up, over, and down.

The work involves occasional exposure to grease, dirt, dust, fumes, chemicals, smoke, and/or loud noises, as well as periodic exposure to extreme weather conditions.