J

J.S. Held

Global risk-focused advisory and forensic services

Office Coordinator

Full-Time
$28 - $30/hr
Mid
Chicago, IL, USA
In Person

About the job

Requirements
  • Prior experience in office coordination, reception, administrative support, executive assistance, or a similar role.
  • Strong organizational, time-management, and project coordination skills, with the ability to manage competing priorities.
  • Professional written and verbal communication skills, with the ability to interact effectively with employees, clients, visitors, vendors, and senior leaders.
  • Demonstrated discretion, sound judgment, and attention to detail when handling confidential or sensitive information.
  • A resourceful, proactive, and service-oriented approach to supporting day-to-day business needs.
  • Proficiency in Microsoft Office Suite.
  • Comfort using office equipment and coordinating basic workplace technology or workstation needs.
  • Willingness to work in person in the Chicago, Illinois office.
Responsibilities
  • Welcome visitors, clients, and employees and maintain a professional reception experience.
  • Screen visitors, notify the appropriate party, and support office access and safety procedures.
  • Answer, screen, and route incoming calls and provide accurate information in person, by phone, and by email.
  • Manage calendars, schedule meetings, and help resolve scheduling conflicts for designated Intellectual Property leaders.
  • Coordinate travel, itineraries, expenses, and related administrative needs.
  • Support internal and external meetings, including rooms, virtual meeting details, materials, catering, and follow-up tracking when needed.
  • Prepare and format routine presentations, reports, correspondence, and other administrative materials.
  • Handle sensitive information with discretion and serve as a professional point of contact for clients and colleagues.
  • Maintain a professional, organized, and well-stocked office environment, including reception areas, common spaces, supplies, and breakroom inventory.
  • Receive, sort, and distribute mail, deliveries, and office communications.
  • Coordinate office equipment, maintenance requests, repairs, catering, building access, and other day-to-day office support needs.
  • Serve as the primary liaison with the property manager, cleaning services, building vendors, and internal stakeholders for facility-related matters.
  • Support office-related payments, approvals, expense tracking, budget inputs, and administrative procedures tied to office operations.
  • Assist with planning and coordination for corporate meetings, holiday events, client or employee gatherings, leadership visits, and other office or company events as needed.
  • Provide administrative and special projects support to Corporate Support teams based on business needs.
  • Assist with research, coordination, document preparation, meeting support, and follow-up tracking.
  • Support cross-functional projects or ad hoc initiatives that require organization, communication, and execution support.
  • Coordinate with Human Resources and internal teams to support new hire onboarding requirements.
  • Set up workstations and help ensure new employees have access to required systems, tools, and office resources.
  • Provide orientation on office procedures and facilitate introductions to key contacts.
  • Manage complex calendars, schedule internal and external meetings, and coordinate across multiple priorities for the executive team.
  • Arrange and book business travel, including flights, hotels, ground transportation, and detailed itineraries.
  • Prepare, submit, and track expense reports and reimbursements.
  • Handle personal administrative matters for senior executives, including coordination of correspondence, scheduling, and document management.
  • Screen and return calls on behalf of senior executives as needed.
  • Manage the client gifting program and relationship outreach tracker to ensure timely touchpoints throughout the year.
Desired Qualifications
  • Experience with Adobe Reader, D365, Power BI, or similar business tools.

About the company

J.S. Held is a global consulting firm that offers specialized technical, scientific, financial, and advisory services. It helps corporations, law firms, insurance companies, and government agencies by bringing together experts from multiple disciplines to provide solutions that reduce risk and increase value. Its services include forensic accounting, construction advisory, environmental health and safety, equipment consulting, and property damage assessment, among others. The company earns revenue through fees for these high-value services and also conducts research and development to stay ahead in its field. Compared with competitors, J.S. Held differentiates itself through its global reach, multidisciplinary teams, and a focus on risk mitigation and value creation across complex client needs. Its goal is to help clients manage risk effectively and maximize value over time by delivering practical, well-supported advice and solutions.

Company Size

1,001-5,000

Company Stage

N/A

Total Funding

N/A

Headquarters

Oyster Bay, New York

Founded

1974

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Simplify's Take

What believers are saying

  • August 13, 2026 Element acquisition expands Canadian insurer and counsel work immediately.
  • August 12, 2026 Steeplechase adds receiverships, fiduciary roles, and turnaround mandates.
  • J.S. Held's Q2 2026 AI Disputes Monitor tracked 42 new lawsuits.

What critics are saying

  • Acquisition sprawl can dilute culture and client quality before 2027 integration completes.
  • Steeplechase revenue ties to distress and Chapter 11 volumes, not steady demand.
  • Big Four and boutiques can undercut pricing; expert departures would hollow J.S. Held.

What makes J.S. Held unique

  • Element and Steeplechase broaden Canadian forensics and restructuring depth in 2026.
  • J.S. Held serves 84% of Global 200 law firms and top insurers.
  • Its bench spans technical, scientific, financial, and AI-disputes expertise across six continents.

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Benefits

Flexible Work Hours

Remote Work Options

Paid Vacation

401(k) Company Match

Commuter Benefit

Health Insurance

Dental Insurance

Vision Insurance

Company News

J.S. Held
Sep 9th, 2026
Betsy Landoll named a Trailblazer in ABF Journal's 2026 leading women in specialty finance.

Betsy Landoll named a Trailblazer in ABF Journal's 2026 leading women in specialty finance. J.S. Held Acquires Element Forensic Engineering, Expanding Insurance-Focused Capabilities for Mid-Market and Large Loss Property Claims Across Canada September 9, 2026 The J.S. Held Strategic Advisory director joins Michael Jacoby, Brian Gleason, Jim Aronoff, Michael Sutters, and Kevin Doyle among firm experts honored in the ABF Journal's Legends & Leaders series. NEW YORK, NY, September 9, 2026 - Global consulting firm J.S. Held announced today that Director Betsy Landoll has been recognized by middle-market specialty finance magazine ABF Journal as a Trailblazer and one of its 2026 leading women in specialty finance. As part of the ABF Journal's 2026 Legends & Leaders special edition, Trailblazers are individuals who have not only achieved extraordinary results for clients but also reshaped the landscape of the specialty finance industry. Betsy Landoll advises global and domestic corporations, lenders, investors, and other stakeholders on complex strategic and operational matters, helping organizations navigate transactions, growth initiatives, and business challenges across a variety of industries, including real estate, healthcare, technology, media, and retail. Prior to joining J.S. Held, Betsy worked in venture capital at a real estate technology startup and led the development and implementation of United Airlines' biometrics program, collaborating closely with government agencies and technology providers. When asked by ABF Journal to share a project that posed unique complexities, she shared, "One of the most rewarding and complex chapters of my career was navigating the receivership of a $200+ million walnut farming and processing enterprise in Northern California." Expanding upon her role, she added, "Directing strategy and stakeholder communications to monetize millions of pounds of inventory required far more than technical skills - it demanded the ability to make difficult decisions with incomplete information, build trust amid competing interests, and lead through uncertainty." "Betsy brings judgment that clients feel immediately. She sees the strategic path through situations that are complex, contested, or simply unclear," said Michael Jacoby, who leads J.S. Held's Strategic Advisory practice. "This recognition reflects what she delivers for corporations, private equity firms, and their capital sources every day." Betsy joins a group of other experts within J.S. Held recognized by the ABF Journal in their Legends & Leaders, including: Brian Gleason, a Certified Turnaround Professional, was recognized in 2026 as an Icon for his longstanding leadership in specialty finance. Michael Sutters, recognized as a NextGen leader in 2026 for his ability to translate complexity into clear, actionable strategies, enabling clients to move from uncertainty to execution with confidence. Michael Jacoby, who leads J.S. Held's Strategic Advisory practice, was recognized in the ABF Journal's 2025 Legends & Leaders as an Icon. Kevin Doyle, a restructuring professional experienced in special situation transactions, was recognized in 2025 as a NextGen Tomorrow's Leader, a rising star paving the way forward. James H. Aronoff, with over 40 years of experience as an attorney, consultant, and investment banker specializing in financial institutions, structured finance, and private credit, was recognized as an Icon in 2025. These recognitions reflect the depth of J.S. Held's Strategic Advisory expertise and the firm's work supporting debtors, creditors, counsel, investors, and boards of directors in distressed and complex situations. J.S. Held's Strategic Advisory practice includes professionals across the United States who advise clients in turnaround and restructuring, fiduciary services, investment banking, operational value creation, and complex litigation. About J.S. Held. J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Its professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. More than 1,500 professionals serve organizations across six continents, including 84% of the Global 200 Law Firms, 75% of the Forbes Top 20 Insurance Companies (90% of the NAIC top 50 Property & Casualty Insurers), and 71% of the Fortune 100 Companies. INDUSTRY INSIGHTS Keep up with the latest research and announcements from its team. Headquarters 50 Jericho Quadrangle Suite 117 Jericho, NY 11753 +1 516 621 2900 [email protected]

Consulting.us
Aug 25th, 2026
Erin Fallon joins HKA as partner in Pittsburgh.

Erin Fallon joins HKA as partner in Pittsburgh. 25 August 2026 Consulting.us Erin Fallon has joined HKA, a risk and disputes consulting firm, as a partner in its Pittsburgh office. Fallon brings more than 20 years of experience as a construction consultant, advising clients in engineering and construction industries on claims, disputes, and project challenges. A seasoned scheduling and damages expert, Fallon specializes in analyzing project delay and disruption, and has worked with clients including owners, contractors, sub-contractors, insurers, design professionals, and legal counsel. She has deep expertise evaluating change orders and requests for equitable adjustment and calculating damages relating to acceleration, termination, and cost overruns. Fallon has provided expert reports and expert testimony for US court proceedings and arbitral forums. "Erin's depth of experience in schedule delay analysis and damages quantification, combined with her strong expert testimony background, further strengthens HKA's ability to support clients facing complex construction and engineering disputes," said Ed Federico, partner, construction claims and expert services lead, Americas. "She brings a thoughtful, analytical approach to challenging matters and a proven ability to help clients achieve successful outcomes. We are delighted to welcome her to HKA." Fallon joins from J.S. Held, where she spent over eight years and was a managing director. Before that, she spent 12 years with The Rhodes Group (now FTI Consulting), where she was a project manager. Fallon has a bachelor's degree in chemical engineering from the University of Pittsburgh and is a certified cost professional and planning and scheduling professional. "I look forward to collaborating with HKA's talented professionals, leveraging my experience to support clients facing challenging issues, and contributing to the firm's continued growth and success in the years ahead," Fallon said. HKA has more than 1,100 people across 40+ offices in 17 countries. The firm supports construction and energy sector clients with services in risk mitigation, dispute resolution, expert witness, and litigation support. HKA recently welcomed Brian Reimer as a director in its government contracting practice in Chicago.

PR Newswire
Aug 13th, 2026
J.S. Held adds depth of Forensic Engineering expertise in Canada with acquisition of Element Forensic Engineering.

J.S. Held adds depth of Forensic Engineering expertise in Canada with acquisition of Element Forensic Engineering. Aug 13, 2026, 08:07 ET Combination expands technical and financial forensic expertise for insurers and counsel across Canada. NEW YORK, Aug. 13, 2026 /PRNewswire/ - Global consulting firm J.S. Held announces the acquisition of Element Forensic Engineering (Element), a Canadian firm with offices throughout the Toronto area and an additional office in Calgary, recognized for its work with insurers and counsel across structural, fire investigations, code interpretation, environmental, mechanical, electrical, and building science matters. Building upon earlier acquisitions, this transaction further expands J.S. Held's Canadian Forensic Architecture & Engineering platform and connects Element's clients to the firm's global bench of technical and financial experts, with capabilities including property loss evaluation, contents and inventory valuation, business interruption and economic damages, environmental and contamination claims, and causation and liability analysis. Founded by Jeff Martin and Jeremy Bishop, Element has built a team of 40+ professionals serving insurers and counsel across both insurance claims and disputes, with a primary hub of operations in the Greater Toronto Area and a national footprint extending through its Calgary office. The firm has earned a strong reputation for industry-leading service, innovative solutions, and responsiveness, anchored in a commitment to bringing together the right people with the best solutions to achieve effective results for the insurers and counsel it serves. Lee Spirer, Chief Executive Officer of J.S. Held, said, "We admire how the Element team works, with a commitment to collaboration and to bringing together the right people to achieve effective results for their clients. That mindset is a strong cultural match for J.S. Held, and the combination meaningfully deepens the technical and financial expertise available to insurers, counsel, and corporate clients across Canada." The acquisition adds meaningful capacity to J.S. Held's Canadian forensic engineering bench and positions the combined team to serve national clients with closer-to-the-loss resources, managing travel costs and expediting timelines that are important to insurance carriers managing files across the country. Jim Stanilious, Insurance Services Division Leader, noted that the synergy extends well beyond efficiencies: "While this combination adds meaningful capacity to serve insurers and counsel across Canada, it also pairs Element's capabilities in structural, fire, environmental, mechanical, electrical, and building science with the broader J.S. Held platform, including building consulting, contents valuation, environmental health and safety, accident reconstruction, and forensic accounting. For carrier and counsel clients, that means closer-to-the-loss resources from one team able to address the full scope of a complex claim." For insurers and counsel, the combination means a single team able to address the full technical and financial dimensions of a claim. Element's forensic engineering work connects directly to J.S. Held's Building Consulting practice, the firm's largest insurance-facing practice in Canada, along with capabilities Element's clients have frequently needed to source elsewhere, including contents valuation, environmental health and safety, and accident reconstruction for premises liability matters. The result keeps Element's responsiveness and trusted relationships in place while extending the firm's reach into the broader building science, mechanical, electrical, and cause and origin work clients increasingly require. Reflecting on what the combination means for Element's clients, Jeremy Bishop, Managing Partner of Element Forensic Engineering, said, "The greatest value proposition for our clients as we join J.S. Held is scaling our depth of expertise. I think of this like going from a small family medical office to the deep and layered expertise of being treated at a hospital. Our clients keep the relationships and the responsiveness they expect from Element, and they gain access to a global bench of specialists they can call on as their matters grow in complexity." For the Element team, joining J.S. Held also brings access to mentorship, training, and technology platforms that support both team development and client service. Jeff Martin, Managing Partner of Element Forensic Engineering, framed the benefit to the firm's professionals and the clients they serve, observing, "J.S. Held brings to our team members and ultimately our clients a mature and scaled approach to technology-enabled client service. From the implementation of AI to support team members and manage proprietary client information, to more robust training programs and a breadth of industry expertise we can all learn from." With the addition of Element Forensic Engineering, J.S. Held strengthens its position as a leading forensic engineering platform in Canada, expanding the firm's ability to address insurance claims and disputes across the country. The combined team brings together Element's established forensic engineering practice and J.S. Held's global technical and financial expertise to deliver a single, multidisciplinary resource for insurers, counsel, and corporate clients. About J.S. Held J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. More than 1,500 professionals serve organizations across six continents, including 84% of the Global 200 Law Firms, 75% of the Forbes Top 20 Insurance Companies (90% of the NAIC Top 50 Property & Casualty Insurers), and 71% of Fortune 100 Companies. J.S. Held, its affiliates and subsidiaries are not certified public accounting firm(s) and do not provide audit, attest, or any other public accounting services. J.S. Held is not a law firm and does not provide legal advice. Securities offered through PM Securities, LLC, d/b/a Phoenix IB or Ocean Tomo Investments, a part of J.S. Held, member FINRA/SIPC. All rights reserved. Kristi L. Stathis | Global Public Relations | +1 786 833 4864 | [email protected] SOURCE J.S. Held

Consulting.us
Aug 12th, 2026
J.S. Held buys restructuring consultancy Steeplechase Advisors.

J.S. Held buys restructuring consultancy Steeplechase Advisors. 12 August 2026 Consulting.us J.S. Held, a Jericho, NY-based technical and forensic advisory firm, has acquired Steeplechase Advisors, a Minneapolis-based restructuring consulting firm. Founded in 2017, Steeplechase provides mid-market companies with advisory services in receiverships, fiduciary roles, interim management, refinancing, litigation support, and transactions. The boutique firm has senior expertise across cash flow modeling, liquidity analysis, stakeholder management, and operational turnaround execution, as well as expert testimony and asset recovery. Steeplechase has worked on engagements in the retail and consumer products, real estate, agribusiness, manufacturing, hospitality, transportation, and luxury goods industries. The firm has 12 employees listed on LinkedIn. J.S. Held's acquisition of Steeplechase is the fourth addition to its strategic advisory practice, following MorrisAnderson, Stapleton Group, and Phoenix Management. The Phoenix deal included Phoenix IB, a special situations investment bank. "Joining J.S. Held gives our clients access to a substantially larger bench of senior restructuring and financial experts, deeper technical capability across the industries we serve, and expanded capital markets relationships through Phoenix IB," said Jim Cullen, founder and CEO of Steeplechase Advisors. J.S. Held's strategic advisory practice now has more than 85 restructuring, turnaround, and special situations professionals advising lenders, legal counsel, sponsors, boards, and creditors on in-court and out-of-court mandates. "Our team has built our Strategic Advisory Practice with discipline and conviction. Jim Cullen and his colleagues are exactly the kind of entrepreneurial leaders who make it stronger," said Lee Spirer, president and CEO of J.S. Held. J.S. Held has 1,500+ people across five continents providing services in technical and scientific advisory, strategic advisory, digital and data, financial investigations, valuation, and risk.

PR Newswire
Aug 11th, 2026
J.S. Held acquires Steeplechase Advisors to strengthen middle-market restructuring capabilities

Global consulting firm J.S. Held has acquired Steeplechase Advisors, a restructuring and special situations advisory firm serving middle-market companies. The acquisition marks the fourth strategic addition to J.S. Held's Strategic Advisory Practice, following acquisitions of Phoenix Management, Stapleton Group, and MorrisAnderson. The combined entity now comprises more than 85 restructuring, turnaround, and special situations professionals advising lenders, legal counsel, sponsors, boards, and creditors. Steeplechase brings expertise in receiverships, fiduciary roles, interim management, and refinancing across sectors including retail, real estate, agribusiness, manufacturing, and hospitality. Jim Cullen, founder and chief executive officer of Steeplechase Advisors, said the acquisition gives clients access to a larger bench of senior restructuring and financial experts. J.S. Held employs more than 1,500 professionals across six continents.