Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Previous Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive.
Exceptional organisational skills and reliability.
Excellent written and spoken English.
A proactive approach to identifying what needs to happen without waiting for instruction.
Strong judgement and confidence making appropriate decisions independently.
High attention to detail and strong follow-through.
Comfort receiving incomplete or unstructured instructions and turning them into organised actions.
Strong research and problem-solving skills.
Comfort using tools such as ChatGPT, Claude, Notion, Google Workspace, and Miro.
Comfort adopting AI tools and automations to improve workflows; technical expertise is not required.
High discretion and trustworthiness when handling confidential information.
Responsibilities
Manage and organise the Founder's inbox, filter noise, prioritise important correspondence, and handle straightforward matters where appropriate.
Own calendar management, including scheduling, rescheduling, and coordinating meetings.
Follow up with internal and external stakeholders and ensure conversations, commitments, meetings, and actions are completed.
Research, coordinate, and book travel, including flights, accommodation, and transportation.
Collect and organise invoices and receipts for business and personal expenses, verify billing information, and coordinate with finance contacts.
Liaise with internal teams, accountants, vendors, service providers, and other relevant contacts on the Founder's behalf.
Handle personal administration, logistics, bookings, and coordination.
Conduct research and comparisons, distilling information into clear findings and recommendations.
Turn voice notes, ideas, and unstructured instructions into organised documents, Notion pages, Miro boards, action plans, and checklists.
Translate instructions received throughout the day into clear actions and follow through on execution.
Use AI tools to improve the speed and quality of day-to-day work.
Identify repetitive administrative tasks that can be streamlined or automated.
Maintain confidentiality when handling sensitive personal, financial, and business information.
Proactively manage priorities, anticipate requirements, and protect the Founder's time.
Executive Assistant
Plutus Media · Philippines (Remote) · Full-time · Posted 2026-08-26
Workplace: remote
Description
About the Role
We’re looking for an exceptional Executive Assistant to work directly with our Founder and take ownership of the administrative, logistical, and organisational work surrounding his day-to-day.
This is not a traditional Virtual Assistant or task-based role. We’re looking for someone who can develop into a highly trusted partner: someone who learns how the Founder operates, exercises good judgement, and increasingly anticipates what needs to happen without requiring constant direction.
Initially, you'll take ownership of areas such as inbox and calendar management, travel, follow-ups, research, documentation, and personal and business administration. Over time, the goal is for you to proactively protect the Founder's time, identify what requires attention, and handle matters independently wherever appropriate.
What You'll Be Doing
Manage and organise the Founder's inbox, filtering noise, prioritising important correspondence, and handling straightforward matters where appropriate
Own calendar management, including scheduling, rescheduling, and coordinating meetings
Follow up with internal and external stakeholders and ensure conversations, commitments, meetings, and actions don't fall through the cracks
Research, coordinate, and book travel, including flights, accommodation, and transportation
Collect and organise invoices and receipts for business and personal expenses, verify billing information, and coordinate with the relevant finance contacts
Liaise with internal teams, accountants, vendors, service providers, and other relevant contacts on the Founder's behalf
Handle general personal administration, logistics, bookings, and coordination
Conduct research and comparisons, distilling information into clear findings and recommendations
Turn voice notes, ideas, and unstructured instructions into organised documents, Notion pages, Miro boards, action plans, and checklists
Translate instructions received throughout the day into clear actions and follow through on execution
Use AI tools extensively to improve the speed and quality of day-to-day work
Identify repetitive administrative tasks that can be streamlined or automated
Maintain appropriate confidentiality when handling sensitive personal, financial, and business information
Over time, proactively manage priorities, anticipate requirements, and protect the Founder's time
Requirements
What We're Looking For
Previous Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive
Exceptional organisational skills and reliability
Excellent written and spoken English
A proactive approach - you naturally identify what needs to happen rather than waiting for the next instruction
Strong judgement and confidence making appropriate decisions independently
High attention to detail and strong follow-through
Comfortable receiving incomplete or unstructured instructions and turning them into organised actions
Strong research and problem-solving skills
Tech-native and comfortable working across tools such as ChatGPT, Claude, Notion, Google Workspace, Miro, and similar platforms
Comfortable adopting AI tools and automations to improve workflows; technical expertise is not required
High level of discretion and trustworthiness when handling confidential information
The Kind of Person Who Will Thrive in This Role
You don't just complete a task and move on. You think about what comes next.
If you're asked to organise a trip, you don't just book the flight — you consider the hotel, transport, calendar implications, receipts, and anything else that needs to happen around it.
If you're given a messy five-minute voice note, you can turn it into an organised set of actions without needing every detail explained.
And if something important is at risk of being forgotten, you're comfortable following up and making sure it gets done.
The goal is simple: over time, you should know how the Founder operates well enough to anticipate and handle things before he needs to ask.
How to apply
You can send an email to [email protected]. Please ensure you share: