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Publicis Groupe

Runs advertising and digital transformation services

Finance & Administration Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours
Full-timeRome, Metropolitan City of Rome Capital, Italy€32k - €38k

About the Job

Requirements

  • Three to five years of experience in administrative roles, finance operations, or administrative back office.
  • Knowledge of core administrative processes and the accounts payable cycle.
  • Experience managing purchase orders, invoicing, and administrative documentation.
  • Proficiency with Microsoft Excel.
  • Familiarity with ERP systems or document management platforms; knowledge of Altair is a plus.
  • Good knowledge of English.

Responsibilities

  • Manage the process of formalizing estimates and issuing purchase orders through company systems, ensuring accuracy and timeliness.
  • Support Account teams in preparing and correctly entering estimates, ensuring information quality and compliance with internal processes.
  • Coordinate sending orders to suppliers and monitor their progress.
  • Manage invoice authorization by verifying purchase orders, digital signatures, and the sending of documents through certified email (PEC).
  • Monitor customer portals for invoice approvals and ensure the full process is completed correctly.
  • Check invoices in the Vendor Invoice Approval system (Altair), handle anomalies, and collaborate with Account teams and suppliers to resolve them.
  • Oversee daily management of the company’s certified email (PEC) and digital signatures, monitoring activation, renewal, and expiry dates.
  • Support preparation of administrative documentation required for public and private tenders, coordinating activities needed to complete the procedures.
  • Manage and update customer and supplier portals, ensuring corporate documentation is accurate.
  • Support cross-functional administrative activities, including company telephony, travel purchases, and documentation required for accounting.
  • Support corporate compliance activities, including audits and certifications such as ISO 9001.
  • Work with Finance and Business teams to identify more efficient solutions and contribute to continuous improvement of administrative and financial processes.

Desired Qualifications

  • Knowledge of Altair.

About the Company

Publicis Groupe

Runs advertising and digital transformation services

Publicis Groupe runs advertising, media buying and digital transformation services for companies that want to reach consumers, coordinate campaigns and improve their business systems. Its agency network includes creative and media specialists, while Publicis Sapient builds and modernizes the technology behind clients' operations. Epsilon adds customer data and marketing technology that connect brands with audiences and measure campaign results. Clients pay for consulting, campaign creation and execution, with production and media costs billed through alongside the group's service work. Founded in 1926, Publicis Groupe is headquartered in Paris, France.

Company size
10,001+
Company stage
IPO
Headquarters
Paris, France
Founded
1926

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