Editorial Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Eberly College of Science’s Office of Communications seeks an editorial assistant (part-time marketing/communications specialist) to join its team and provide key support for the college’s branding and storytelling efforts. Specifically, the person in this position will

• edit, fact-check, and coordinate the production/distribution of articles, feature stories, promotional materials, newsletter, and other publications created by the college’s Office of Communications;
• ensure that all promotional materials (flyers, brochures, posters, email marketing, invitations, etc.) created by college units meet University editorial style and branding guidelines as the college’s University Brand Review (UBR) process representative;
• review and approve information submitted for inclusion on the college events calendar and posting to the college website; and
• conduct benchmarking, background research, and information gathering for priority college communications and talking points.

The editorial assistant must be a well-organized individual with proven proofreading, editing, and project management experience, as well as a keen attention to detail; they should also be someone who can work both independently and as a member of a dynamic team. As a frequent first point of contact for the Office of Communications (and, by extension, the college), the person should also be able to communicate in a positive, professional, and collaborative manner with colleagues and external stakeholders and demonstrate an appreciation and understanding of diverse audiences and communities.

Greatest consideration will be given to candidates with a degree and/or experience in an English-, journalism-, or communications-related field. Strong familiarity with the Associated Press Stylebook, Chicago Manual of Style, and Penn State’s brand editorial style and visual identity standards and proficiency in Microsoft Office, Adobe Acrobat and InDesign, and Canva are also desired.

This is a part-time position (averaging 20–25 hours a week) with the flexibility to work in a remote/hybrid environment. Interested candidates should submit a résumé and a cover letter detailing their interest in the position. 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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