Administrative Assistant - Donald P. Bellisario College of Communications

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State is currently seeking a Administrative Assistant/ Intermediate Support or Administrative Assistant/Senior Support to assist with donor and alumni relations activities and initiatives in the Advancement Office for the Donald P. Bellisario College of Communications. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director of Development and Alumni Relations and working closely with advancement team, the college’s leadership, as well as other partners and central development offices, the Administrative Assistant will:

• Provide office management, including staffing and scheduling;
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;
• Support annual travel plans and budgeting processes for the office;
• Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel, and compile ERS reports to support traveling gift officers and alumni relations staff;
• Support development and alumni relations initiatives, including mailings and special events on and off campus, in coordination with the Director of Development and the Director of Alumni Relations and Stewardship;
• Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including the annual football process. Provide agendas, itineraries, hospitality, and welcome gifts as necessary;
• Greet visitors to the office; answer and direct incoming calls.

The successful candidate will have:

• A positive and friendly attitude and enjoy working with others;
• Exemplary interpersonal and communication skills;
• The ability to create and maintain an inclusive and respectful environment for all donors, alumni, volunteers, and colleagues;
• Strong attention to detail;
• The ability to juggle and prioritize multiple tasks;
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; Relevant education accepted in lieu of experience
Required Certifications:
None

If filled as Administrative Assistant - Senior Support, this position requires:
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Donald P. Bellisario College of Communications

Philanthropy will have a special impact in the Donald P. Bellisario College of Communications – the largest accredited program of its kind in the nation. Bellisario students continue to achieve awards and honors for their work in all areas of study within the college. In the past decade and a half, Penn State has the best overall finish in the Hearst combined competition (writing, TV, radio) of any school in the Big Ten Conference or the Northeast. Bellisario students have earned national competitions and honors within areas including PR Student of the Year, the American Advertising Federations Student Advertising competition, the Broadcast Education Association Festival of Media Arts, and the Mid-Atlantic Chapter of the National Academy of Television Arts and Sciences. A network of more than 26,000 alumni provides a strong pool of support for everything from undergraduate programming and job searches to fundraising, in support of the mission of The Donald P. Bellisario College of Communications: preparing students to take their place in an information-rich society and in their professions as active, critical and ethical participants.

For more information about the Donald P. Bellisario College of Communications visit: https://bellisario.psu.edu/ .

Penn State’s Division of Development and Alumni Relations

If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 700,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and statecollege.com

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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