In PersonOccasional travel to other locations may be required.
People & HRHR Operations & Coordination, Compensation & Benefits
About the job
Requirements
Knowledge of the Family and Medical Leave Act (FMLA), Paid Family and Medical Leave Act (PFMLA), workers’ compensation, and benefits administration.
Strong organizational, time management, interpersonal, and communication skills.
Ability to manage confidential information with discretion.
Strong customer service mindset.
Proficiency in Microsoft Office.
Detail-oriented.
Bachelor's degree.
At least 2 years of human resources experience with exposure to leave management, benefits administration, and compliance responsibilities.
Ability to sit, stand, and work at a computer for extended periods.
Ability to occasionally lift files or office materials weighing up to 25 pounds.
Responsibilities
Assist employees with benefits enrollment, changes, and inquiries.
Serve as a liaison with benefits providers to resolve employee issues in a timely and compliant manner.
Coordinate and manage employee leaves, including FMLA, PFMLA, and other statutory and company-provided leaves.
Communicate with employees about eligibility, required forms, leave status, and return-to-work procedures.
Ensure proper documentation and tracking in compliance with federal and state leave laws.
Assist with and complete documentation related to work-related injuries, serving as a liaison for employees and supervisors throughout the incident and claims process.
Ensure HR processes comply with applicable state and federal laws and Maine Care regulations.
Maintain accurate and up-to-date personnel records.
Assist with onboarding, training coordination, and HRIS updates.
Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
Support HR initiatives and special projects as assigned.
Provide professional and timely customer service to employees and management.
Support documentation and audits for HR compliance, safety, and benefits programs.
Process internal employee changes and communicate changes weekly to management by email.
Facilitate the weekly employee audit report and correct errors as needed.
Process terminations and offer COBRA benefits when applicable.
Make ADP and Enhanced Time changes and troubleshoot related issues.
Support annual open enrollment.
Update paper personnel files for the new year and archive expired files.
Assist employees with walk-ins, phone calls, and email requests.
Provide recruiting backup as needed.
Perform other duties as assigned.
Desired Qualifications
Experience with a human resources information system (HRIS) is preferred.
Human Resources Coordinator
Waypoint Maine · Sanford, United States · Full-time · Posted 2026-10-15
Workplace: on_site
Department: Administrative
Description
40 hours on-site
Hourly: $25.00 per hour
Company Overview: Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.
Position Overview: The Human Resources Coordinator is responsible for supporting the Human Resources department in a variety of functional areas, with a focus on leave administration (FMLA, PFMLA), employee loans, workers’ compensation, and benefits administration. This role ensures that all responsibilities are performed in compliance with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The HR Coordinator acts as a point of contact for staff regarding leave, benefits, and safety policies, and plays a key role in maintaining compliance and accuracy across HR-related processes.
Essential Duties
Assist employees with benefit enrollment, changes, and inquiries.
Serve as liaison with benefits providers to resolve employee issues in a timely and compliant manner.
Coordinate and manage all employee leaves including FMLA, PFMLA, and other statutory and company-provided leaves.
Communicate with employees regarding eligibility, required forms, leave status, and return-to-work procedures.
Ensure proper documentation and tracking in compliance with federal and state leave laws.
Responsible for assisting with and completing documentation related to work-related injuries, serving as a key liaison for employees and supervisors throughout the incident and claims process.
Ensure all HR processes are conducted in accordance with applicable state and federal laws and Maine Care regulations.
Maintain accurate and up-to-date personnel records.
Assist in onboarding, training coordination, and HRIS updates.
Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
Support HR initiatives and special projects as assigned.
Provide professional and timely customer service to employees and management.
Support documentation and audits for HR compliance, safety, and benefits programs.
Process internal employee changes and communicate changes weekly to management via change email.
Facilitates weekly employee audit report and corrects errors as needed.
Processes terminations, offering COBRA benefits when applicable.
ADP/Enhanced Time changes and troubleshooting.
Supports annual open enrollment.
Updates paper personnel files for the new year (archives expired files).
Assists with employee walk-ins, phone calls, and email requests.
Recruiting backup as needed.
Other duties as assigned.
Requirements
Knowledge/Skills/Abilities
Knowledge of FMLA, PFMLA, workers’ compensation and benefits administration
Strong organizational, time management, interpersonal, and communication skills
Ability to manage confidential information with discretion
Strong customer service mindset
Proficiency in Microsoft Office; experience with HRIS preferred.
Detail oriented
Qualifications:
Education: Bachelor's Degree
Experience: Minimum 2 years of experience in human resources with exposure to leave management, benefits administration, and compliance responsibilities.
Work Environment & Physical Demands:
Standard office environment; may require occasional travel to other locations.
Ability to sit, stand, and work at a computer for extended periods.
Occasional lifting of files or office materials (up to 25 lbs).