Laboratory Accessioner 2

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Job Posting Title:

Laboratory Accessioner 2

Position Type:

Professional / Unclassified

Department:

LSUAM VetMed - LSU Diagnostics - Business Office/ Receiving (Christine Elizabeth Walsh (00050112))

Work Location:

Veterinary Medicine

Pay Grade:

Professional Hourly

Job Description:

The incumbent is responsible for client services of the LADDL, Including processing of medical records and data entry, answering phones, and assisting processing of biological specimens in the receiving and accessioning section,. The incumbent will handle and process test specimens from all animal species, including nonhuman primates and humans. Accuracy of these tasks is paramount since medical records are occasionally used to resolve legal matters. The incumbents should be able to work under supervision or independently. Also, the incumbent may be required to perform some basic laboratory testing procedures when needed under supervision. In addition, the incumbents should be able to follow standard operating procedures and laboratory protocols as required by the LADDL's quality assurance guidelines based on the AAVLD accreditation requirements. The incumbent will be responsible for creating content, posting, and growing our following on our main social media platforms. In addition to a typical work schedule (8:00 am - 5:00 pm), may be scheduled to work weekends, work split shifts, overtime, and holidays, and attend scientific meetings or training, as necessary.

Job Responsibilities:

50% - Receive credit card payments and work with the billing coordinator to finalize financial transactions. Responsible for monthly LADDL invoice preparation for internal and external clients, distribution of monthly invoices to clients, maintaining aged receivables, and submitting past due accounts to collections. Apply FedEx charges to clients' accounts, Pay FedEx Bills, and track other courier service accounts. Collect and post payments to the Laboratory's Information Management System (LIMS). Provides the deposits (i.e., checks, cash, and credit card transactions) and documentation for these deposits and monthly accounts receivables to the Vet Med Business Office Coordinator/Coordinator for Departmental Transmittals to be prepared and brought to the Bursar's Office.

Respond to inquiries from the veterinary community by phone, e-mail, and in-person regarding the lab's sample submission and testing capabilities. Transfer questions to appropriate personnel as needed. Maintain training requirements for operations, safety, and biosafety to prevent accidental infection, contamination or spread of infection, or errors that will notify testing results.

Functions as one of the initial contacts for clients, ascertains their needs, and directs them to appropriate lab sections. Receive animals for cremation, process paperwork, and make sure cremains are shipped to the owners on time; Coordinate the maintenance of medical records using the Lab's Information Management System (LIMS [USALIMS]), which includes participation in the processing of the medical records as to the recording, indexing, and filing of these records. Responsible for receiving, reporting, and inputting results from numerous referral laboratories and some LADDL sections. Accuracy of these tasks is paramount since these medical records are, on occasion, used to resolve legal matters.

25% - Receive and access biological specimens (animal, human, and non-primate) submitted daily for testing at the LADDL. Includes unpacking, accurately identifying and labeling specimens, assigning accession numbers, completing relevant paperwork and worksheets for specimens submitted, assigning samples to the appropriate laboratory unit and/or pathologist for testing, and packaging and shipping referrals specimens to outside laboratories. Accurately document any submissions lacking required documentation and all problem cases (i.e., damaged or incomplete submissions) appropriately. Places call to clients to verify information, if necessary.

Properly prepare and store excess specimen samples at appropriate temperatures (i.e., refrigerate and freeze). Discard trash and packages in biohazard containers for proper disposal. The incumbent is responsible for receiving and distributing reagents, supplying orders to appropriate laboratory sections, making copies of packing slips for laboratory sections, and providing original packing slips to the business office coordinator. It is required to update the internal ordering tracking spreadsheet as items are received in LADDL and must report to the business office coordinator for any ordering discrepancies. Responsible for receiving, reporting, and inputting results from numerous referral laboratories.

15% - Monitor and report on the LADDL's inventory. Organize and coordinate meetings with VTH and departments. Reviews specimen requisitions against data entry of information for accuracy, documents errors, corrects errors and escalates to quality manager/coordinator based on necessity. Perform other duties assigned by the LADDL Director, Assistant Director, and Clinical Diagnostician. Quality Assurance Manager/Coordinator, or Business Office Manager: This will include cross-training to assist other sections in times of excessive caseload or absence. Prepare Standard Operating Procedures (SOPs) and compliance with the LADDL Quality Assurance Program.

5% - The incumbent will be responsible for coordinating with the Vet Med Communications department in creating content, posting, and growing LADDL following on our main social media platforms (e.g., Facebook, Twitter, lnstagram), as well as creating original content for the LADDL website. Promote LADDL cremation service through advertising. Also, the incumbent is responsible for maintaining the LADDL calendar (MS Outlook), creating and maintaining an electronic reservation system for the LADDL auditorium, and ensuring the PC and audiovisual system are working for presentations. Implement and maintain configurations in the laboratory information management software (LIMS) to support laboratory and testing needs and HL7 messaging. Submit IT tickets, follow up on them, and ensure work is completed promptly.

5% - Other duties as assigned.

Minimum Qualifications:

Bachelor's degree and one (1) year of experience.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

Bachelor's degree in Biological Sciences or related field and three (3) or more years of experience.

Specific Experience - Experience and/or demonstrated working knowledge of laboratory assays. Experience or demonstrated knowledge of quality assurance/quality controls. Diagnostic laboratory experience, other lab experience or veterinary technician experience, preferred. Excellent communication and organizational skills, attention to detail, being self-motivated, and the ability to work independently. Excellent communication and organizational skills, attention to detail, being self-motivated, and the ability to work independently. Experience in providing IT support for customers and employees or Working with MS Office and other computer software, and IT teaching experience. Previous experience working as a specimen accessioner in a medical laboratory or production facility. Experience working in a team environment, High level of attention to details, and strong data entry and organizational skills needed. Working in an office as a receptionist, administrative assistant, or administrative coordinator.

Special and Physical Qualifications:

Essential Personnel - This position may be required to report to campus in times of emergency and/or closure per PS-18.

Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.

Required to be capable of lifting up to 50 pounds, standing, sitting, walking, bending, reaching above the shoulder, reaching below the shoulder, vision near sight, vision far sight, climbing, crawling, twisting, pushing/pulling, grasping, and squatting.

Additional Job Description:

Special Instructions:

Please provide your resume and three professional references including name, title, phone number and e-mail address. Please attach ALL documents under the Resume/CV section of your application. A copy of your transcript(s) may be attached to your application (if applicable).

Skills Needed:

Preferred Skills:

Posting Date:

November 13, 2026

Closing Date (Open Until Filled if No Date Specified):

February 12, 2027

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

Y

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information: