Trade Documentation & Compliance Analyst - Customs Documentation, Shipment Coordination and Reporting

Job Description:

Trade Documentation & Compliance Analyst

Hyderabad  |  Customs Documentation, Shipment Coordination and Reporting

Role Overview

Nextpower is helping accelerate the global transition to clean energy. Every project depends on a supply chain that can move products across borders accurately and reliably. As a Trade Documentation and Compliance Analyst, you will help keep that supply chain moving by preparing accurate shipment documents, coordinating supporting customs records, and improving workflows that help project teams deliver with confidence around the world.

Your Impact Across Regions

Based in Hyderabad, you will initially support shipments involving Europe and Africa.. You will coordinate planned requests with Logistics, Trade Compliance, Planning, warehouses, customs brokers, and customer teams, using clear deadlines and handoffs across time zones. As global workflows mature, the role may expand to additional regions and broader reporting and process improvements.

Responsibilities

Commercial Invoice and Packing List Preparation and Shipment Coordination

·   Generate and validate commercial invoices and packing lists for import and export shipments, initially across Europe and Africa. Check product descriptions, quantities, values, International Commercial Terms (Incoterms), country of origin, and routing against approved source data.

·   Coordinate with Logistics, freight booking, Warehouse, Planning, Customer Service, and Trade Compliance to gather missing information, correct discrepancies, and issue documents against shipment milestones.

·   Track document requests, shipment status, and pending items; prioritize upcoming cutoffs, maintain follow-up records, and see requests through to completion.

Customs Document Control and Compliance

·   Gather, review, and organize supporting records, including bills of lading, certificates of origin, fumigation certificates, and other customs or customer documents. Check for completeness, consistency, and alignment with approved data.

·   Follow up with brokers, suppliers, and internal teams on missing or corrected documents; flag departures from approved procedures and escalate questions about product classification, country of origin, or regulatory requirements for review.

·   Maintain accurate, version-controlled records of commercial invoices, packing lists, and supporting documents in line with company, customs, and customer requirements.

Reporting and Workflow Improvement

·   Prepare recurring reports on invoice and packing-list accuracy and timeliness, backlog, missing documents, customer escalations, and shipment delays linked to documentation. Track key performance indicators and share clear summaries of trends and follow-up actions.

·   Reconcile report data, identify recurring gaps and causes, and recommend practical improvements to templates, checklists, data capture, and handoffs.

·   Work with Information Technology and process owners to improve workflow visibility and automation; support system and report testing, updates, and rollout.

Qualifications

·   At least 2-4yrs of experience in logistics, import/export documentation, trade compliance, or supply chain operations. A bachelor’s degree in commerce, business, logistics, supply chain, or a related field is preferred.

·   Experience preparing commercial invoices and packing lists and reviewing shipping documents. Knowledge of Incoterms, customs processes, HS codes, and product and origin data is preferred. Familiarity with customs requirements in Europe and Africa is an advantage.

·   Strong Excel skills and practical data analysis ability, including validating, reconciling, and reporting information. Able to manage priorities and meet shipment deadlines.

·   Working knowledge of Oracle Transportation Management (OTM), Oracle Global Trade Management (GTM), or other shipment, customs, or enterprise systems is an advantage. Able to learn new systems and support process changes.

·   Clear written and spoken English, with strong coordination skills across functions, suppliers, customs brokers, and regions.

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.

We are Nextpower