Residency Program Supervisor

Join our team as a Residency Program Supervisor at INTEGRIS Health in Oklahoma City, OK. 

Get to Know Your Team

• INTEGRIS Health, Oklahoma's largest not-for-profit health system, is seeking a dedicated caregiver to join us in our mission to partner with people to live healthier lives.

• Benefits of being an INTEGRIS Health caregiver include front-loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.

• Take your first step toward growing your career by joining us.

• Bachelors degree required. Degree in health care administration preferred. 
• Master's degree preferred
• 3 years related health care experience, Graduate Medical Education experience preferred 
• Knowledge of Microsoft Office software
• Must be able to communicate effectively in English (verbal/written)

INTEGRIS Health is an Equal Opportunity Employer. All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status.

The Residency Supervisor serves as a leader in Graduate Medical Education (GME) at INTEGRIS Health. Residency Supervisor manages program responsibilities and daily operations of the assigned resident training program to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) accreditation standards and other regulatory requirements. Residency Supervisor continually assesses and directs a wide range of programmatic issues, including long-range planning, recruiting residents, developing projects, analyzing workflows, managing finances, maintaining databases, managing schedules, communicating with faculty and residents regarding a range of issues, and managing internal and external program relations. This position works with a high level of autonomy requires a high degree of initiative and independent judgment, and must exercise discretion with high volumes and complex, confidential information.

The Residency Supervisor responsibilities include, but are not limited to, the following: 

Operational Management

• Manages operations and finances of respective Graduate Medical Education (GME) program and collaborates with the Director for Graduate Medical Education and the Medical Director to ensure program requirements are met to maintain ACGME accreditation.
• Maintains comprehensive and detailed understanding of ACGME program requirements, policies, and procedures.
• Maintains comprehensive and detailed understanding of specialty board certification requirements and licensure rules. 
• Serves as content expert to program administration and residents related to ACGME, specialty boards, and institutional requirements and policies related to GME operations.
• Serves as a liaison between the training program and internal/external offices (including but not limited to: Human Resources, Information Technology, Legal, accreditation agencies, participating rotation sites, and medical licensure boards) as needed to perform job functions.
• Manages and maintains all internal and external databases (New Innovations, ACGME ADS, NRMP, GME Track, Freida, and specialty-specific databases).
• Maintains educational files for current residents and graduates in compliance with Institutional and GME records retention policies (including but not limited to procedure logs, evaluations, curriculum, credentialing, verifications).
• Provides appropriate reporting of minutes for assigned meetings.
• Manages affiliation and program letters of agreement with participating sites for required resident/fellow rotations, and other contracts as needed.
• Manages evaluative process for residents, faculty, rotations, and program. Analyzes results with Clinical Competency Committee and Program Evaluation Committee to determine appropriate action plans as needed.
• Participates in semi-annual evaluation of residents for assigned residency program as required by ACGME.
• Documents action plans and notes associated with resident remediation and probation.
• Coordinates with program stakeholders to create, maintain, and distribute resident/fellow rotation, call, vacation, and conference schedules.
• Maintains records of resident vacation and leave to ensure compliance with ACGME and specialty boards. Submits resident PTO through Kronos.
• Organizes and tracks completion of educational programming for residents/fellows.
• Prepares and distributes training verifications for current residents and graduates.
• Coordinates administration of and proctors resident in-training examinations.
• Prepares and manages assigned operating budget, reviews monthly financial operating statements, and resolves variances for areas of responsibility.
• Reconciles corporate card transactions.
• Submits travel authorizations for resident/faculty travel, processes travel and discretionary reimbursements, and manages subscriptions/memberships for assigned program(s).
• Arranges housing for required out-of-town residency rotations.
• Processes and submits monthly faculty physician payments.
• Assists with advancement of continuing/promoted residents.
• Supports the Director for Graduate Medical Education and Medical Director in the implementation and continued management of Clinical Learning Environment Review (CLER) initiatives.
• Collaborates with Program Director, Director for Graduate Medical Education, and Medical Director on strategic planning for growth and longevity of residency program.

Additional areas of responsibility by program:

Emergency Medicine

• Organizes and implements Ultrasound training course for resident orientation.
• Organizes Resident Research Day for resident/fellow scholarly activity and quality improvement presentations.

Family Medicine

• Creates and distributes monthly clinic schedule for residents and faculty physicians

Accreditation and Documentation

• Compiles, updates, and submits reports to ACGME, specialty boards, and other professional organizations.
• Collects and reports program information for internal performance metrics as determined by the Graduate Medical Education Committee.
• Monitors compliance for resident reporting of case/procedure logs and work hours on electronic platforms (New Innovations, ADS).
• Ensures ongoing readiness for ACGME site visit including but not limited to maintaining educational files, historical program records, and essential documents for program accreditation. 
• Coordinates accreditation site visits, prepares documentation, and serves as a critical participant in site visits.
• Participates in Special Reviews as needed to address areas of non-compliance with accreditation requirements.

Recruitment/Interviews

• Manages and organizes the resident recruitment process including communicating program offerings to prospective applicants, screening applications, recommending candidates for interview, arranging interviews, participating in the selection of candidates for the rank list, and following up with candidates.
• Schedules medical student rotations with assigned residency program. 
• Administers ERAS, NRMP, and Thalamus residency matching and interview management platforms.

Onboarding and Training Completion

• Assists in onboarding through Human Resources (application process, background check completion, Caregiver Health appointment) and collects required documentation of certifications, licenses, and prior training.
• Organizes program-specific orientation including but not limited to Epic training, Ultrasound training, handbook and schedule review, and other training/reviews as needed.
• Ensures resident access to all INTEGRIS Health systems including but not limited to network, EPIC, and PACS. 
• Collects and verifies all training requirement documentation (work hours, procedure logs, evaluations, etc.).
• Manages all aspects of resident graduation including budget, location, menu, invitations, awards, and event program.

This position may have additional or varied physical demand and/or respiratory fit test requirements. Please consult the Physical Demands Project SharePoint site or contact Risk Management/Employee Health for additional information. 

Normal office environment.