Whq – ICON Production Coordinator

ABOUT THE ROLE

Nike ICON PDX is looking for a Production Coordinator. This is a full time located in Hillsboro, OR. Perfect job for a forward-thinking person looking to join a fast-paced creative photo studio.

PRIMARY RESPONSIBILITIES

• Understanding of content creation, on set production process and management, and paying of talent and crews

• Daily support to the Ecomm Producer and Merchandise Coordinator as well as on set crews.

• Work closely with the production and styling teams to build out upcoming production templates in scheduling system, based off merch assortment arrivals and seasonal deadlines.

• Creating and maintaining all crew portfolios and role/rate assignment documentation.

• Learn and absorb all style guides for both on and off set styling procedures.

• Understand all on set roles within a crew, their function, and a high level of all workflows.

• Understand the different shoot types and merchandise process flows including but not limited to Classic, Digital Retail, Jordan, Dual Gender, Hollowbody, Video, etc.

• Keep up to date on Studio Tracker and work with Producer on all incoming projects and inline requests, partnering with Merchandise Coordinator when needed.

• Be able to provide updates on priorities, schedule status, and crew confirmations of all shoots at any given moment.

• Ability to learn basic commands required to assist art directors & digitechs in standard workflow and file organization.

• Prioritization and escalation of technical support issues.

• Anticipate and communicate issues to Producer to reach solutions in a timely manner.

• Schedule and provide proxy status to Producer in meetings and email.

• Build strong relationships with freelance talent and agencies.

• Manage the sending of confirmation emails based off crews Producer has built for upcoming week(s) and shoots.

• Onboard new talent and vendors through NIKE’s approved systems, partnering with finance and supplier support teams to troubleshoot when needed.

• Approving timecards and invoices weekly for freelance crew.

• Ensuring on time and accurate payment to both talent and vendors – partnering with payroll partner and/or finance teams to troubleshoot.

• Stay up to date on daily production schedule and running sets – kicking crews off when needed.

• Sit in on meet ups with new potential talent and assist in reviewing resumes for Assistant roles.

• Identify gaps in current processes and initiate process change after reviewing with Producer. 

• Must be able to create, document and maintain Standard Operating Procedures (SOP’s).

• Assist with onboarding process for freelancers and ETW’s and provide first day.

• Ability to step in for Producer when on PTO or out of office on other projects.

• Other duties as assigned.

REQUIREMENTS

• 3+ years work experience in production.

• Ability to Prioritize - consistently, accurately and timely.

• Proficiency Microsoft Office.  

• Technical ability and knowledge required to run Mac-based programs.

• Must have the ability to juggle multiple projects, possess very strong organizational skills, work with diverse personalities and meet strict and/or competing deadlines.

• Continually use great communication skills to work with cross-functional teams.

• Consistently reflect a professional demeanor with creative team and production crews.

• Attention to detail and problem solver with excellent time management skills.  

• Self-starter and proactive.

• Navigates complexities within a corporate setting.

• Ability to work on a computer/keyboard for long periods of time if necessary.

• Flexible; team player with a good positive attitude.

• Experience with Airtable, Coupa, and Box a plus.

We are committed to fostering a diverse and inclusive environment for all employees and job applicants. We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.